Administrative Assistant for a Professional Consulting Firm in Australia (Home Based Full Time)
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AI Summary
Provide high-level executive and administrative support, including complex calendar management and meeting coordination across multiple time zones. Manage document production, travel logistics, and operational support for a professional consulting firm.
Executive & Administrative Support
- Manage complex calendars, appointments, and meeting schedules
- Coordinate internal and external meetings across multiple time zones
- Prepare meeting agendas, invitations, and attendance confirmations
- Attend meetings, take accurate minutes, and track action items
- Maintain meeting registers, follow-up trackers, and administrative records
Travel & Event Coordination
- Arrange travel bookings, accommodation, and transportation
- Coordinate conferences, training sessions, and company events
- Manage registrations, attendance tracking, and event logistics
Document & Records Management
- Prepare, format, proofread, and quality-check documents, reports, proposals, and presentations
- Draft professional correspondence and maintain document templates
- Organize and maintain electronic filing systems and document registers
- Ensure records remain accurate, secure, and up to date
Business & Operational Support
- Update business documents, staff profiles, capability statements, and client-facing materials
- Prepare administrative reports, trackers, dashboards, and operational documentation
- Coordinate recruitment interviews, onboarding activities, and training administration
- Respond to administrative enquiries and coordinate client meetings
- Maintain professional memberships, subscriptions, and internal administrative systems
Remote Team Collaboration
- Communicate professionally with team members and stakeholders
- Provide regular task updates and proactively identify risks or delays
- Participate in virtual meetings and collaborate effectively using Microsoft Teams and other business tools
- Maintain confidentiality and demonstrate accountability while working remotely
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