Administrative Assistant - Compliance

SUMMARY

We are currently seeking an Administrative Assistant to join our Compliance team. This fulltime role will work days. Open to remote work. 

Current List of non-MN States where Hennepin Healthcare is an Eligible Employer: Alabama, Arizona, Arkansas, Florida, Georgia, Idaho, Illinois, Indiana, Iowa, Kansas, Louisiana, Mississippi, Nevada, North Carolina, North Dakota, New Mexico, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, and Wisconsin.

Purpose of this position: Under general supervision, provides administrative support to a department and leadership staff. Performs work involving technical or complex administrative tasks requiring excellent communication skills, considerable independent judgment and the ability to be flexible in a fast-paced environment.  Represents the department and the organization to internal and external customers.

RESPONSIBILITIES:

• Provides administrative support to a department and leadership, including arranging meetings, transcribing and developing documents
• Provides staff and leadership support in planning and executing department goals and strategies
• Acts on behalf of the leadership team to manage calendars, communications, travel, and meeting arrangements in a timely manner
• Greets visitors to the department and answers general support calls from internal contacts and vendors.  Directs visitors/calls as appropriate.  Resolves issues with little guidance
• May assist in the on-boarding of new employees to the department, including submitting IT requests and maintaining accurate employee records for the department. Maintains accurate versions of department organizational chart
• Works closely with team members to produce presentations, proposals, reports, letters, and other materials as needed. Tracks, inputs, and maintains department data and information as instructed
• Submits requests and maintains appropriate levels of office supplies and necessary department equipment, materials, and tools
• Provides project support as needed
• Provides customer service to hospital personnel in a timely, professional manner
• Serves on administrative and/or cross departmental teams and task forces as assigned
• Performs other duties as assigned

QUALIFICATIONS

Minimum Qualifications:

• High school graduate
• 4-6 years of relevant administrative experience

-OR-

• An approved equivalent combination of education and experience

Preferred Qualifications:

• Associates Degree
• Experience in a healthcare setting

Knowledge/ Skills/ Abilities:

• Ability to work independently with limited guidance
• Ability to adapt to change and changing priorities
• Ability to communicate in a professional, clear, succinct, and tactful manner, both verbally and in writing
• Experience in computer applications, e.g. Microsoft Word, Excel, Outlook, and PowerPoint
• High level of interpersonal skills and the ability to communicate with people at all levels of the organization
• Ability to manage a workload involving multiple activities and tight deadlines
• Confident ability to exercise independent judgment and maintain confidentiality of materials and information