Administrative Assistant

We are looking for a Remote Administrative Assistant to provide administrative and clerical support to program chairs, department chairs, deans, or directors.

Remote Administrative Assistant - Full-time

Job Duties: 
You will perform a range of tasks, including:
- Create, review, and process purchase orders and invoices.
- Manage travel applications and reimbursements, and help faculty/staff with travel plans.
- Monitor the department's operating budget.
- Track due dates for assignments and projects.
- Assist with department activities and events.
- Answer phones, screen calls, transfer calls as needed, and take messages.
- Write, type, and proofread letters and forms.
- Organize and prioritize your work.
- Keep track of department leave records.
- Monitor staff and student time sheets in SAP.
- Handle paperwork for hiring student employees.
- Order office supplies as needed.
- Maintain personnel files for faculty and staff.
- May supervise student workers and/or other staff.
- Open, date, and distribute mail.
- Greet and direct visitors as needed.
- Perform other tasks as assigned.

Required Qualifications:
To apply, you should show how you meet the following qualifications:
- Familiarity with SAP, Banner, CourseLeaf, Logi, Degree Works, CIM/PIM, Microsoft Office, and other common software.
- Basic math and bookkeeping skills.
- Ability to communicate politely in both speech and writing with internal and external contacts.
- Understanding of budgets and experience with personnel records, travel, purchasing, and time reports.
- Ability to take independent initiative and make sound judgments.
- Capability to understand, prioritize, and complete instructions with attention to detail.
- Skill in organizing and prioritizing work to meet deadlines.
- Ability to keep accurate and confidential records.

Preferred Qualifications:
- 2-3 years of experience as an Administrative Assistant. Knowledge of university and academic policies is a plus.