Administrative Assistant

Description

Job Title: Administrative Assistant                                        Company: Stonebriar Homes, LLC dba Better Life Homes 

Department: Operations                                                       Reports to: President

Job Type: Regular Part-Time                                                  Work Hours: M-F Varies; approximately 10-15 hours per week 

Effective Date: August 2026                                                 Exemption Status: Nonexempt

Salary Range: $25.00/hour                                                    Location: Remote, South Houston, TX

Benefits: 

• 401K Investment with 6% company match 

Role Summary: The Administrative Assistant will help manage a variety of administrative, operational, customer service, marketing, and homebuilding support tasks. 

Supervisory Responsibilities: None

Essential Functions/Key Responsibilities

Utility Account Management

The Administrative Assistant will help manage utility accounts for homes under construction and company operations. Responsibilities include:

• Setting up new utility accounts
• Managing utility bills and payment deadlines
• Paying utility bills in a timely and accurate manner
• Entering utility payment details into BuilderTrend software
• Managing utility service cut-offs and new service requests
• Following up with utility providers as needed

Credit Card Invoice and Payment Management

This role will assist with invoices and expenses paid by company credit card. Responsibilities include:

• Entering credit card payment details into BuilderTrend with proper receipts, invoices, and supporting backup
• Reconciling company credit card transactions in BuilderTrend each month to the credit card statement
• Following up on missing receipts or incomplete backup
• Helping ensure all credit card expenses are properly documented and coded

Permitting Support

The Administrative Assistant will help support the permitting process for new homes and related construction activities. Responsibilities include:

• Tracking permit application status
• Following up with cities, municipalities, and agencies as needed
• Paying permit fees when due
• Entering permit-related data into BuilderTrend
• Creating and completing forms and applications required for permit submission
• Placing and tracking engineering orders
• Requesting address assignments as needed
• Maintaining accurate records of permit status, approvals, fees, and related documentation

Social Media Management

The Administrative Assistant will help manage and grow the Better Life Homes – Houston social media presence, with a focus on Facebook. Responsibilities include:

• Managing the Better Life Homes Facebook page
• Creating original posts and content using available photos, company information, home details, and buyer-focused messaging
• Posting consistently to increase visibility, engagement, and leads
• Responding professionally to comments, messages, and inquiries
• Creating content that speaks to the company’s target buyer profile
• Helping promote available homes, coming soon homes, company updates, buyer education, and community-related content
• Tracking engagement and suggesting ways to improve results

Website Maintenance

The Administrative Assistant will help keep the Better Life Homes website current through the company’s website portal. Responsibilities include:

• Updating sales prices, home statuses, photos, new home listings, and related home information as changes occur
• Reviewing the website regularly to help ensure information is accurate and current
• Coordinating with the President when website information needs to be updated or corrected

Customer Survey Coordination

The Administrative Assistant will help manage customer survey coordination and tracking. Responsibilities include:

• Providing customer contact information to corporate for each home closing
• Tracking the customer survey schedule and following up with homeowners prior to surveys

Additional Administrative Support

As the company grows, this position may also assist with other administrative needs, including document organization, vendor follow-up, data entry, reporting, scheduling support, process improvement, and general office coordination.

Requirements

 Minimum and Preferred Credentials/Knowledge/Skills/Abilities: 

The ideal candidate will have:

• Strong organizational skills and attention to detail
• Ability to work independently in a remote environment
• Strong written and verbal communication skills
• Ability to manage multiple tasks, deadlines, and follow-ups
• Strong computer skills and comfort learning new software
• Experience with Microsoft Office, PDFs, digital forms, and basic design/content tools
• Ability to create professional documents, posts, and simple marketing content
• A high level of accuracy when entering payments, invoices, permit information, and customer data
• Professional judgment when communicating with vendors, cities, homeowners, and prospects
• A proactive attitude and willingness to take ownership of assigned responsibilities