Administrative Assistant

Who Is This Role For? 

This role is ideal for someone who:  

• Enjoys structured, repeatable work and clear expectations 

• Is reliable, organized, and detail-oriented 

• Enjoys working with details, documentation, and numbers 

• Is comfortable managing multiple tasks and deadlines  

• Takes pride in accuracy, organization, and consistency and has a genuine desire to meet the needs of others 

• Is comfortable working independently in a role focused on task execution and process consistency 

What Will You Be Responsible For? 

• Organize and maintain company administrative, HR, and finance files, ensuring documentation is complete, accurate, and up to date 

• Perform accurate data entry across internal systems and tracking tools 

• Support document management, including document preparation, formatting, filing, and record retention 

• Update and maintain administrative and accounting-related boards in Monday.com 

• Assist with onboarding and offboarding logistics, including but not limited to document preparation, scheduling, and tracking completion of related tasks 

• Assist with invoicing and invoice tracking 

• Collect, organize, and maintain receipt and expense records 

• Review recurring software subscriptions and expenses for accuracy and cost-effectiveness 

• Assist in reviewing and processing vendor invoices and bills 

• Track overdue invoices and support follow-up on outstanding balances 

• Assist with collections activities, including collecting documentation and organizing materials for legal and/or collections cases 

• Support client meetings related to invoicing questions or concerns, without primary facilitation responsibility 

• Maintain internal trackers, logs, and administrative systems across administrative functions 

• Assist with company event planning and travel coordination 

• Execute routine, repeatable tasks with consistency, accuracy, and attention to detail 

• Collaborate with internal team members in a professional remote environment 

• Maintain accuracy, confidentiality, and attention to detail in all work 

• Support other administrative tasks as assigned 

What Qualifications Do You Need? 

• 1-3 years of administrative, clerical, or related experience required 

• Associate's degree preferred 

• Meticulous attention to detail and follow-up skills 

• Comfortable working with numbers, records, and spreadsheets 

• Ability to manage and prioritize multiple tasks and meet deadlines in a remote environment 

• Proficiency using Microsoft Office products 

• Excellent computer skills 

• Comfort learning tools such as Monday.com, QuickBooks, and cloud-based document systems 

• Organizational skills sufficient to manage document management, data entry, and multiple concurrent tasks 

• Ability to follow structured processes and instructions 

• Ability to treat confidential information with appropriate discretion 

• Strong written and verbal communication skills 

• Demonstrated sense of responsibility and ability to work independently 

• Willingness to learn new systems and processes 

• Ability to handle repetitive, process-driven tasks 

• Ability to adapt quickly to changes, demonstrating flexibility and a positive attitude in a fast-paced environment 

• Minimal travel required 

What Are the Work Conditions & Requirements? 

• Remote role with regular video meetings; must have a quiet, professional workspace and be comfortable on camera  

• Reliable high-speed internet  

• Ability to perform essential functions in an office‑style setting (extended periods of sitting, frequent typing, frequent video calls)  

Compensation and Position Details

• Part-time, W-2 role (20 hours per week) 

• Hourly pay: $21.00 - $23.00 

• Fully remote position 

• Paid time off (PTO) provided on an accrual basis 

• Company-provided modern tech package & annual office supply budget 

Application Deadline: Applications are accepted on an ongoing basis until the position is filled.

Other: Candidate must successfully pass a criminal background check prior to employment.