Administrative Assistant
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AI Summary
About Voltus
Voltus is the leading virtual power plant operator of distributed energy resources. Voltus pays energy users to reduce or shift electricity use in response to grid stress, high prices, and high emissions. Our mission is to be the Distributed Energy Platform that fulfills the promise of the energy transition. The Voltus platform connects any distributed energy resources (DERs) to any energy markets across the US and Canada, providing flexibility, reliability, and resilience to the grid while generating revenue for our partners. By partnering with industry leaders and the DER ecosystem, we are building the decarbonized, distributed, decentralized, and digitized energy system of the future.
We hire teammates who are bright, gritty, and good and who have a genuine passion for delivering a cleaner energy future and for working in a fast-paced, entrepreneurial environment. Voltus is a remote and virtual company, distributed across US, Canada, and abroad with many team members in New York, San Francisco, Boston, Toronto, Chicago, Los Angeles, Washington, DC and other cities.
The Role
Voltus is looking for a self-starting Administrative Assistant who is comfortable juggling multiple tasks and priorities. This role reports to a senior-level Executive Assistant and is a vital member of the People Team led by the Senior Director of People Operations. You will perform administrative tasks for the company, including assisting fellow employees. The ideal candidate possesses knowledge of and comfort in managing communication, schedules, expenses, events, and special projects. The work is fast-paced with frequently shifting priorities and will require you to build strong relationships with the Senior Leadership Team and other employees. You epitomize Voltus's core values of Bright, Gritty, and Good, and have a deep desire to help achieve our mission to use distributed energy resources to accelerate the energy transition to a carbon-free grid.
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Work closely with and provide support to two Executive Assistants who are each supporting multiple C-Suite leaders. Duties may include, but are not limited to, scheduling, filing expense reports, making travel arrangements, preparing presentations and reports, and other critical priorities.
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Assist the EAs in planning and overseeing team events that take place in North America, working with hotels, meeting venues, and restaurants.
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Prepare PowerPoint presentations, including for Veritas, the weekly all-staff meeting.
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Download and distribute the daily mail from a virtual mailbox.
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Check phone messages and distribute them as needed.
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Manage documents, meeting recordings, and data hygiene in the company drive.
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Serve as a point of contact for employee inquiries and direct requests to the appropriate resources.
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Provide limited administrative support to Senior Vice Presidents and Vice Presidents.
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Fulfill all other responsibilities as directed by the position’s manager and the Senior Director of People Operations.
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Provide occasional coverage for executive assistants during planned vacation time, short absences, or periods of high workload
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Experience and success (2+ years) as an administrative or executive assistant or office manager.
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Knowledgeable of and comfortable with Microsoft Office, Google Workspace, Slack, and a high level of Internet communication.
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Able to learn new software as needed, sometimes through online tutorials.
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Proven critical thinking skills and collaborative approach to problem solving.
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Customer-service-oriented approach to supporting employees and leaders, adaptability to quickly changing business priorities, and a solutions-focused mindset
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Function well in a fast-paced, high-growth, deadline-oriented, team-focused, virtual environment, all while handling multiple projects and priorities.
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Passionate about energy and climate issues. You love to do well by doing good.
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Self-starter with the capacity to identify and appropriately prioritize our most pressing needs.
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Ability to handle confidential and sensitive information with discretion.
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Excellent written and verbal communication skills and strong attention to detail.
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Able to work effectively in a remote environment, and with reliable internet connectivity, while remaining highly responsive and engaged through virtual collaboration tools.
Please note that at this time, we do not sponsor visas or transfers. Voltus teammates need to be authorized to work from their home location (in the US or Canada, unless otherwise indicated on the role description).
Additionally, while Voltus is an all-remote workplace, we have limitations on where employees are able to work for regulatory and security reasons. We expect that Voltans are working primarily from their home country. Working while traveling to other countries must be approved as per our Global Remote Travel Policy.
At Voltus, we are proud to be an equal opportunity employer because we recognize that a diverse organization begins with a diverse candidate pool. This means we do not tolerate discrimination of any kind and are committed to providing equal employment opportunities regardless of your gender identity, race, nationality, religion, age, sexual orientation, veteran status, disability status, or marital status.
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