Administrative Assistant

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The Administrative Assistant provides comprehensive support and assistance in the efficient operation of the Workplace Team. The role involves managing administrative tasks, coordinating schedules, maintaining files, and facilitating effective communication. The ideal candidate will demonstrate exceptional organizational and interpersonal skills, ensure smooth workflow and contribute to the overall success of the team. This role reports to the team account supervisor. The Administrative Assistant role has a compensation range of $26-27 hourly.

ROLES AND RESPONSIBILITIES:

• Check requests
• Miscellaneous projects related to administrative support, engaging Document Processing where needed
• Enter, draft, edit time in Intapp software (cut & paste and handwritten)
• Run matter reports from NetDocs
• Logistical Operations Support including:
• Triage and input of IT Tech Support requests
• Submit requests for IT hardware.
• Work with mailroom to support mailings, FedEx, UPS and courier shipments
• Conference room reservations
• Work with Travel Desk for travel assistance
• Book meeting facilities
• Arrange car service
• Assist other teams with projects and special requests, prioritizing to meet deadlines.
• Other duties as assigned.

SPECIFIC DUTIES:

• Undertakes work of a confidential nature.
• Remain current in technical skills by taking offered on-line courses and attending organized meetings and trainings, as appropriate.
• Understand and adhere to best practices.
• Develop strong working knowledge of (BigHand, ServiceNow, Intapp, etc.)
• Attends Firm and Opensity team meetings as requested.

EXPERIENCE & CHARACTERISTICS:

• Up to one year experience performing basic office and clerical duties. Law firm or professional service organization experience preferred.
• Must have basic knowledge of Microsoft Office.
• Professional demeanor and a strong work ethic.
• Exceptional interpersonal skills.
• A self-starter who demonstrates an ability to take ownership and also works effectively as part of a team.
• Strong communication skills, both written and verbal.

#LI-MM1

Opensity is an Equal Opportunity Employer. 

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. 

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination. 

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.