Admin Assistant 3

School of Medicine Research (SOMR) provides support and comprehensive training in both clinical and biomedical sciences. SOMR seeks a professional, customer-focused, highly organized multi-tasker to fill the position of Administrative Assistant III.

This front office position requires someone with excellent communication and customer service skills and the ability to represent the department in a friendly, professional manner. This position works closely with office leadership and staff to provide front desk support, which includes assisting students and visitors, and resolving or referring a range of administrative inquiries.

Administrative support will Include: purchasing, P Card transactions, Chrome River reconciliations, specialized record-keeping, support activities, room reservations, event logistics, answering phones & emails, assisting and resolving problems/inquiries of visitors, Banner entries, calendar management, agenda preparation, meeting scheduling, travel arrangements, correspondence, recording & transcribing meeting minutes, document tracking and other assignments related to executive level support. Must have excellent customer service skills and professional demeanor. 

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Prior experience in customer service or professional office setting preferred.

• Knowledge of UNM policies, procedures and systems which include Banner, Chrome River, MyReports, LoboMart, PCard, Cascade

• Knowledge of special events planning and catering procedures
• Ability to communicate effectively, both orally and in writing
• Ability to understand and follow specific instructions and procedures
• Exceptional attention to detail and a proven ability to navigate and work with cumbersome data-gathering processes
• Word processing and/or data entry skills
• Records maintenance skills
• Ability to create, compose, and edit written materials
• Ability to create surveys and collect assessment data
• Knowledge of FERPA requirements.
• Ability to ask for clarification or additional information when needed.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.