Accounts Payable Specialist I

SUMMARY: 

The Accounts Payable Specialist I will provide excellent service to vendors, students and university staff and faculty within the University’s Business Office. Services include accounts payable, purchase card, purchasing, vendor management, treasury activities and other various business office functions.  Maintain financial system integrity through quality control and enforcing policies.

KEY JOB ELEMENTS:

1. Ensures that all invoices are reviewed, coded and processed accurately and in a timely manner.
2. Processes vendor invoices and other disbursement requests, ensuring that proper documentation and approvals have been provided and that cost center codes are accurate.
3. Assists with generating weekly check runs, wire transfers, and ACH payments to vendors.
4. Purchase card accounting and support.
5. Responds to vendor or internal inquiries and research to resolve concerns or discrepancies.
6. Verifies payments before processing and mailing by reviewing and completing reconciliation of checks and vouchers.
7. Analyzes expense reports and other invoices for accuracy and eligibility for payment.
8. Assist with month end closing, ensuring all invoices are processed within the month received producing the Aging Report, and completing the AP Accruals.
9. Assists with monthly/quarterly internal audit of quality assurance program.
10. Purchasing and business office support to University stakeholders
11. Assists in maintaining financial integrity in the accounting system
12. Other duties as assigned.

REQUIREMENTS:

• Minimum of a bachelor’s degree, preferably in accounting or business.
• Minimum of three (3) years of related experience and exposure high volume invoices and business office functions.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with vendors, staff, faculty and student population.
• Superior organizational and problem resolution skills.
• Strong basic computer software (MS Office) skills, Excel is a must)
• Teamwork and high attention to detail
• Ability to interact effectively as a member of a team and work collaboratively with other departments.
• Ability to listen to customers (e.g. students, staff, etc.) and to understand and respond positively to their requests.
• Ability to work without close supervision and to set one’s own priorities and work schedule.

ENVIRONMENT:                                                                              

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess.                

South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.