Accounts & Operations Administrator (008-01081)

Looking for Philippines-based candidates

Job Role: Accounts & Operations Administrator

Compensation range: $1,400 AUD - $1,800 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Established in Australia and based in Picton, NSW, the business specialises in architectural metal fabrication and building solutions for commercial, government, healthcare, education, and residential projects. With a strong reputation for quality workmanship and reliable project delivery, the team partners closely with builders, architects, and project teams to bring complex construction projects to life. 

Role Overview: We are seeking a detail-oriented and proactive Accounts & Operations Administrator to support the day-to-day financial and administrative operations of our business. This is a hands-on role that combines accounts administration, project administration and operational support, making it ideal for someone who enjoys variety and takes pride in keeping systems organised and running efficiently.

You'll be responsible for maintaining accurate financial records in Project Management Platform and Xero, supporting accounts payable, accounts receivable and project administration, managing internal records, and assisting with general business operations. We're looking for someone who is comfortable working independently, communicates confidently, and is always looking for ways to improve processes and workflows.

Key Responsibilities: 

• Manage day-to-day accounts administration and transaction processing in Project Management Platform and Xero
• Email monitoring and workflow for document capture and data extraction.Process accounts payable, supplier invoices, match PO’s and payment reconciliations
• Process credit card transactions and follow up missing receipts
• Create and issue basic accounts receivable invoices.
• Manage timesheet data for project costing.
• Maintain accurate financial records, asset registers, and supporting documentation
• Assist with month-end financial processes and prepare basic financial reports
• Answer incoming calls and manage reception duties via Microsoft Teams
• Maintain and update CRM records and the sales pipeline
• Prepare Green Star reporting documentation and assist with sustainability-related administration
• Support project administration, including handover documentation, project set up and record management
• Maintain organised digital filing systems and ensure internal records remain up to date
• Provide administrative and operational support to the broader team as required
• Identify opportunities to improve processes, workflows, and system efficiency

Required Skills and Qualifications:

• 2–3+ years of experience in bookkeeping, accounts administration, or a similar finance support role
• Proven hands-on experience using Xero for bookkeeping and financial record management
• Excellent written and verbal English communication skills
• Strong attention to detail with a high level of accuracy in financial data entry
• Proficient with Microsoft 365 applications, particularly Excel, Outlook, Teams, and cloud-based business systems. Highly organised with the ability to prioritise multiple tasks and meet deadlines
• Self-motivated, proactive, and capable of working independently with minimal supervision
• Experience with Workbench or similar project management or operational software is highly regarded
• Previous experience supporting construction, engineering, or trades-based businesses is an advantage
• Familiarity with Green Star or sustainability reporting frameworks is desirable
• Experience using AI, automation, or workflow tools to improve administrative and business processes is highly regarded.

What Success Looks Like

• Financial records in Project Management Platform and Xero are consistently accurate, complete, and up to date
• Accounts payable and reconciliations are processed accurately and within agreed timeframes.
• Incoming calls and administrative enquiries are handled professionally and promptly
• Project documentation, Green Star reporting, and operational records are completed accurately with minimal follow-up
• Internal systems and CRM records remain organised, current, and reliable
• You proactively identify opportunities to improve workflows and implement more efficient ways of working
• The team trusts you as a dependable, detail-oriented team member who consistently delivers high-quality work with minimal supervision.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)