Virtual Assistant - Project Manager / Traffic Manager | Part-time | Remote | Working US Timezone
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AI Summary
The role involves managing project workflows in Asana and converting client requests into actionable tasks for the team. Additionally, the position requires managing CRM data in Pipedrive and creating client reports and proposals.
What to Expect
About the Role
We're looking for a sharp, detail-obsessed Virtual Assistant to step into a Project Manager / Traffic Manager role for a growing marketing agency. This isn't a "check your inbox and respond to emails" kind of position — it's a real seat at the table. You'll be the person who keeps everything moving, makes sure nothing falls through the cracks, and turns client requests into clear, actionable tasks. If you thrive in fast-paced environments, love a clean Asana board, and get a little too excited about a well-organized workflow, you might be exactly who we're looking for.
What You'll Be Doing
You bring the organization, the agency know-how, and the drive — we'll bring the work, the growth, and a team that's glad you're here. We'd love to hear from you. Apply now and let's see if this is the right fit.
- Hours: Part-time. 15–20 hours per week to start, with strong potential to grow into a full-time role
- Rate: $550–$600 a month
- Schedule: US daytime hours aligned with Michigan time zone
- A collaborative, communicative working relationship where your contributions are seen and valued
About the Role
We're looking for a sharp, detail-obsessed Virtual Assistant to step into a Project Manager / Traffic Manager role for a growing marketing agency. This isn't a "check your inbox and respond to emails" kind of position — it's a real seat at the table. You'll be the person who keeps everything moving, makes sure nothing falls through the cracks, and turns client requests into clear, actionable tasks. If you thrive in fast-paced environments, love a clean Asana board, and get a little too excited about a well-organized workflow, you might be exactly who we're looking for.
What You'll Be Doing
- Owning Asana — tracking project progress, keeping timelines tight, and anticipating needs before they become problems
- Converting client requests into clearly defined tasks and assigning them to the right people
- Building client reports (with a path toward pulling social data directly as you grow into the role)
- Supporting CRM setup and management in Pipedrive
- Helping craft and manage proposals using Proposalify
- Acting as the connective tissue between clients, deliverables, and the team
- Minimum 3 years of marketing agency experience** — you understand how agencies operate and you've lived the pace
- C1/C2 English proficiency** — you communicate confidently and professionally, both in writing and verbally
- Based in Cebu, Manila, or Davao — we're specifically looking for candidates in these cities
- Available during US daytime hours (Michigan time)** — this is a hard requirement; overlap and responsiveness matter
- Someone who is genuinely Type A — you notice the details others miss, you follow through, and you take ownership
- A creative eye for copy — you can spot when something sounds off and you're not afraid to make it better
- Someone who's ready to grow — this role has real full-time potential for the right person
You bring the organization, the agency know-how, and the drive — we'll bring the work, the growth, and a team that's glad you're here. We'd love to hear from you. Apply now and let's see if this is the right fit.
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