Virtual Assistant / Operations & Community Support VA

Role: Virtual Assistant / Operations & Community Support VA

Supporting Divorce Coaching, Networking & “Second Saturday” Program Operations

About the Client

A Southern California-based divorce coach supporting neurodivergent and special needs families navigating divorce, separation, co-parenting, and emotional transition. Her practice is LGBTQ+ affirming, neurodiversity-affirming, and focused on helping families move through difficult transitions with emotional and practical support.

The business is currently expanding its networking systems, referral partnerships, educational programs, and online visibility, and is seeking a highly collaborative and tech-comfortable Virtual Assistant to help streamline operations and reduce administrative overload.

Position Overview

We are looking for a proactive, detail-oriented, and highly collaborative Virtual Assistant to support business operations, referral coordination, networking administration, and social media execution — particularly for the launch and management of a recurring monthly educational initiative called “Second Saturday.”

This role is ideal for someone who:

• enjoys creating systems and workflows,
  
• is comfortable working with AI tools like Claude,
  
• can independently execute tasks with minimal handholding,
  
• and communicates clearly and professionally in written English.
  

The ideal VA should be comfortable supporting a fast-moving business owner who has many ideas and ongoing initiatives, while helping reduce mental and administrative overload.

Initial Primary Focus: “Second Saturday” Program Support

The VA’s primary responsibility during onboarding and ramp-up will be supporting the launch and ongoing coordination of the client’s monthly “Second Saturday” divorce education program.

This includes:

Event Coordination & Administrative Support

• Coordinate scheduling and communication with participating professionals:
  
• attorneys
  
• financial professionals
  
• mediators
  
• real estate professionals
  
• emotional support professionals
  
• Send reminders, follow-ups, confirmations, and scheduling emails
  
• Manage event logistics and recurring monthly coordination
  
• Organize attendee information and event-related documentation
  
• Assist with Zoom-related follow-up workflows
  
• Send post-event emails and informational resources to attendees
  

Networking & LinkedIn Support

ProVisors Networking Support

The client actively participates in networking groups and referral-building activities and needs administrative support around these systems.

Tasks may include:

• Organizing networking contact lists
  
• Managing spreadsheets generated through Claude workflows
  
• Assisting with LinkedIn connection workflows
  
• Supporting referral outreach processes
  
• Updating networking/contact records
  
• Light CRM-style organization
  

The client already has AI-assisted workflows in place using Claude and is looking for a VA who can collaborate within those systems efficiently.

Social Media & Content Support

Social Media Responsibilities

• Create and schedule recurring promotional graphics for “Second Saturday”
  
• Assist with consistent posting across platforms
  
• Repurpose content ideas into posts
  
• Coordinate simple Canva graphics
  
• Support social posting workflows using tools such as:
  
• Canva
  
• Buffer
  
• Claude
  
• Assist with posting into local Facebook groups/community groups
  
• Support visibility and audience engagement efforts
  

AI & Workflow Collaboration

The client heavily uses AI tools and wants a VA who is:

• comfortable learning and using AI workflows,
  
• proactive in process-building,
  
• and collaborative in optimizing systems.
  

AI Tools & Platforms

Preferred familiarity with:

• Claude AI
  
• Canva
  
• Buffer
  
• Google Workspace
  
• Gmail
  
• Google Calendar
  
• Loom/video walkthrough workflows
  
• Skool - must have experience or comfortable to learn platform
  

Experience with:

• Gamma
  
• Leonardo AI
  
  is a plus but not required.
  

Communication Style & Work Environment

Preferred Working Style

• Flexible work schedule
  
• Asynchronous communication is acceptable
  
• Weekly check-ins or overlap meetings may be required
  
• Strong written communication skills are essential
  
• VA should be comfortable receiving Loom/video instructions
  
• Must be able to work independently with minimal micromanagement
  

The client values:

• collaboration,
  
• initiative,
  
• organization,
  
• adaptability,
  
• and low cognitive overhead.
  

The client specifically mentioned wanting someone who:

• can execute efficiently,
  
• understands systems quickly,
  
• and does not require excessive handholding.
  

Preferred Candidate Qualities

Ideal Candidate Traits

• Strong written English communication
  
• Organized and detail-oriented
  
• Tech-savvy and fast learner
  
• Comfortable with AI tools and workflow optimization
  
• Collaborative problem-solver
  
• Emotionally mature and professional
  
• Able to manage recurring administrative workflows
  
• Comfortable working in LGBTQ+ affirming and neurodiversity-affirming environments
  

Hours & Setup

Position Details

• Ongoing role
  
• Initial commitment:
  
• minimum 10 hours/week
  
• Flexible schedule
  
• Potential to expand responsibilities over time
  

Potential Future Expansion

Future responsibilities may eventually include:

• short-form video editing
  
• additional social media support