Video Production Coordinator

We're looking for an highly organised Video Production Coordinator to own the day-to-day running of our video pipeline, from booking VIP guests through to publishing and promotion.

Key responsibilities
Video management and workflow
•    Upload, allocate and track videos through editing, review and publication.
•    Brief and coordinate our team of editors, freelancers and, where applicable, junior team members.
•    Maintain an organised video archive with consistent naming conventions, tagging and version control.
•    Identify and implement improvements to production workflows and tools.

AI-assisted content creation
•    Use approved AI tools to draft titles, subheaders, descriptions and promotional copy, and refine the output to meet brand voice and editorial standards.
•    Take responsibility for the accuracy of all published text, especially guest names, job titles, company names and factual claims.
•    Help shape best practice for how the team uses AI tools, including what content can and cannot be entered into them.

YouTube hosting, promotion and reporting
•    Manage YouTube channel publishing: titles, descriptions, tags, thumbnails, chapters, playlists, end screens and captions.
•    Write promotional copy for YouTube, social media and newsletters.
•    Track performance (views, watch time, retention, engagement) and produce regular reports with recommendations for improving reach.

Proofing and quality control
•    Act as the final quality checkpoint before publication: proof drafts for spelling, on-screen graphics, audio issues, branding and accuracy.
•    Manage feedback and approval rounds with internal stakeholders and guests.

Post-campaign client reporting
•    Prepare post-campaign performance reports for clients, covering metrics such as views, watch time, audience retention, engagement, click-throughs and reach across YouTube, social and newsletter channels.
•    Present results clearly and professionally, with a short summary of key outcomes, highlights and recommendations for future campaigns.
•    Share reports with clients on schedule, and answer follow-up questions about the results.
•    Keep report templates consistent and on-brand, and improve them over time based on client feedback.

About you
•    2–5 years' experience in client and team administration and coordination.
•    Comfortable pulling data from analytics platforms (e.g. YouTube Studio) and turning it into clear, client-ready reports using tools such as Excel, Google Sheets or presentation software.

•    Hands-on experience using AI writing tools in a professional content setting.
•    Excellent written English and meticulous attention to detail.
•    Confident, calm and diplomatic, able to guide senior people through technical setup and handle last-minute changes with ease.
•    Able to manage competing priorities and multiple stakeholders without close supervision.
•    Discreet with confidential and embargoed information.
•    Video editing basic knowledge, YouTube SEO knowledge, experience coordinating, or a background in B2B media or publishing is a plus, but not required

About us

Key Media is a fast-growing global B2B media company, and we’re looking for a sharp, creative and detail-oriented Video Editor. In this hands-on role, you’ll be responsible for editing B2B video content - including executive interviews, panel discussions, and podcasts - that align with our editorial and commercial objectives.

Life at Key Media: Where every story matters

Join us in our mission to inform, connect, educate, and inspire business people around the world. At Key Media, we're proud to be the home of trusted B2B media brands, where excellence is recognized and celebrated every day.

Perks and benefits: Because we value you

• Comprehensive HMO coverage with no waiting period, ensuring your health and well-being.
• Family coverage options after two years of dedicated service.
• Great salary package (above market rates)
• Extra vacation time as a token of appreciation for your hard work and commitment.
• Access to our Employee Assistance Program for confidential counseling services.
• Continuous learning opportunities through our E-learning support with LinkedIn learning.
• Employee recognition programs, including quarterly awards, vouchers, and travel incentives.
• 100% remote arrangement; work where it suits you best.
• Great culture (98% employees think we are a ‘great place to work’)

About Key Media

At Key Media, your next role comes with global exposure. With teams across Australia, Canada, New Zealand, the Philippines, the US, the UK, and Europe, we give you the chance to grow your career while collaborating with colleagues from around the world. From cross-border teamwork to supporting major live events, you'll be part of something international, fast-moving, and meaningful.

We’re a thriving B2B media company creating award-winning content and events across industries like legal, HR, insurance, finance, education, property, and more. With over 350 talented team members, we connect professionals through digital platforms, in-person events, and print, always delivering high-impact work that informs, celebrates, and brings business communities together.

People stay at Key Media for one big reason: the culture. We call it orange energy. We're collaborative, full of energy, and kind. We offer the flexibility to work hybrid or fully remote, plus regular socials, DEI initiatives, and a sense of belonging. We give people the freedom to take ownership, share ideas, and grow their careers quickly. If you want to do great work, be yourself, and explore global opportunities, we would love to hear from you.

Learn more about culture in this short video about life at Key Media