V105- Legal Compliance Assistant

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Job Description:

• Monthly Compensation Range: from $1,150 USD to $1,220 USD.

Responsibilities include, but are not limited to:

• Maintain confidentiality and professionalism when handling legal information.

• Provide administrative support to attorneys and legal staff.

• Prepare and maintain reports identifying deadlines and action items due within the next 30 days.

• Verify that court filed documents are saved within the firm's internal file systems.

• Review court websites and compare court data with internal calendars to ensure deadlines and court appearances are accurately tracked.

• Log and associate incoming emails and phone calls with the appropriate matter in Clio.

• Verify that file names are accurate, consistent, and saved in the correct folders.

• Help identify discrepancies, missing information, or process issues and recommend solutions.

• Assist with additional executive or personal assistant related tasks when required.

• Support matter management activities and maintain accurate legal records.

• Update deadlines, court information, and matter details within the firm's database.

• Audit case files to ensure information is complete, organized, and compliant with internal standards.

• Utilize AI supported tools and documented procedures to determine proper document storage and naming conventions.

• Organize and review case files weekly to ensure documents are properly stored according to firm procedures.

Requirements:

Additional Job Description:

• Position: Full Time Legal Assistant

• Industry: Legal Services

• Time Zone: PST

• Schedule: Monday through Friday, 8:30 AM to 5:30 PM

Experience Required:

◦ Previous experience working as a Legal Assistant, Legal Administrative Assistant, or similar legal support role

◦ Experience working with law firms or legal case management systems

◦ Familiarity with legal terminology, court deadlines, audits, and matter organization

◦ Experience handling document management and administrative support functions

Software and Tools:

◦ Clio

◦ Gmail

◦ Google Chat

◦ Court Databases

◦ AI Driven Document Management Tools

◦ Calendar Management Systems

Required Skills

• Exceptional attention to detail

• Strong organizational and file management skills

• Ability to manage multiple deadlines simultaneously

• Strong written and verbal communication skills

• Critical thinking and problem-solving abilities

• Ability to follow standard operating procedures accurately

• Fast learner with strong adaptability

• Experience with legal document organization and matter management

• Understanding of court filing procedures and deadline tracking

• Ability to work independently while seeking clarification when needed

• Professional judgment and accountability

• Comfortable handling occasional inbound and outbound calls

• Proficiency with legal technology and case management platforms

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

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