V105 - Legal Assistant | Legal Assistant & Case Management Coordinator

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Job Description:

Job Duck is seeking a detail oriented and proactive Legal Assistant to support a law firm’s daily legal operations by ensuring that assigned matters are organized, documented, and progressing efficiently from opening to closing. In this role, you will coordinate case files, manage calendars and deadlines, assist with electronic court filings, communicate with clients and legal professionals, and support attorneys with essential administrative tasks. Your attention to detail and commitment to following established procedures will help ensure that important deadlines are met, documents are handled accurately, and clients receive timely communication. The ideal candidate is dependable, organized, and comfortable taking ownership of assigned responsibilities while knowing when to seek guidance from an attorney. This is an opportunity for a legal professional who values integrity, accountability, teamwork, and high quality client service to make a meaningful contribution to a collaborative legal team.

Monthly Compensation: 1,150 to 1,220 USD

Responsibilities include, but are not limited to:

• Coordinate service of process and track proofs of service and related deadlines.

• Prepare and send approved client correspondence, welcome letters, and document requests.

• Open, organize, maintain, and close legal case files in accordance with firm procedures.

• Follow established legal procedures, confidentiality requirements, document management standards, and firm policies.

• Proactively follow up on outstanding tasks, assist with overflow work, and identify opportunities to improve workflows through established procedures.

• Identify outstanding tasks, proactively follow up on pending items, and contribute to workflow improvements.

• Organize incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders.

• Record billable time and matter related expenses accurately and on a daily basis.

• Schedule client calls, hearings, depositions, mediations, conferences, and case review meetings.

• Maintain accurate case records, prepare deadline reports, and provide information for monthly reports and quarterly performance metrics.

• File and serve attorney approved documents through applicable state and federal electronic court filing systems.

• Coordinate with attorneys, clients, and other legal professionals to ensure cases progress efficiently.

• Manage case calendars, court dates, deadlines, reminders, and follow up tasks to ensure timely completion.

• Record meeting outcomes, assigned responsibilities, and deadlines to ensure clear follow-up.

• Respond to client, court, and opposing counsel communications within established timelines and document all interactions.

Requirements:

• Working Hours: Monday through Friday, 8:30 AM to 5:00 PM

• Timezone: EST

• Experience Requirements:

Previous legal experience is required. Experience in a law firm, court environment, or similar legal practice is preferred.

• Education:

A law degree or relevant legal practice background is strongly preferred.

• Language Requirements:

Fluent spoken and written English.

• Technical Requirements:

Experience with document management, legal practice management software, Google Workspace, and electronic court filing systems.

• Software and Tools:

◦ PracticePanther for legal practice and matter management

◦ Google Workspace, including Gmail and Google Calendar

◦ RingCentral for business communications

◦ Zapier for workflow automation

◦ Waybook for internal procedures and training resources

• Professional Standards:

Must follow established legal procedures, maintain confidentiality, document work accurately, and comply with firm policies and applicable professional conduct requirements.

• Role Boundaries:

This position supports legal administration and case coordination. It does not include providing legal advice, exercising independent legal judgment, negotiating settlements, setting legal fees, or performing other attorney only functions.

• Required Skills:

• Strong organizational skills and the ability to manage multiple legal matters, deadlines, and priorities simultaneously.

• Exceptional attention to detail when maintaining case files, recording deadlines, preparing correspondence, and handling legal documentation.

• Excellent written and verbal English communication skills.

• Strong time management skills and the ability to meet deadlines consistently.

• Proactive follow through and the ability to identify pending tasks, missing documents, and potential scheduling issues before they become problems.

• Accountability and ownership of assigned responsibilities, including promptly communicating errors, delays, and potential risks.

• Ability to follow established procedures, checklists, templates, and approval requirements accurately.

• Professional and courteous communication with clients, attorneys, court personnel, opposing counsel, and other legal professionals.

• Ability to maintain confidentiality and exercise discretion when handling sensitive client information.

• Experience with legal document management and electronic court filing procedures.

• Familiarity with legal practice management platforms and digital calendar systems.

• Ability to work independently while recognizing when attorney guidance or approval is required.

• Strong collaboration skills and willingness to assist with overflow tasks and shared team responsibilities.

• Adaptability and willingness to learn new systems, procedures, and legal workflows.

• Integrity, sound judgment, and a commitment to accurate recordkeeping and ethical conduct.

• Comfort using approved technology and AI tools within established confidentiality and security guidelines.

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

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