V105 - Legal Assistant | Client Intake Legal Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

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Job Description:

Job Duck is seeking a detail-oriented and compassionate Legal Assistant to support a busy legal practice focused on delivering exceptional service to clients. In this role, you will play a key part in managing administrative and legal support functions, ensuring that client matters are handled efficiently and professionally. The ideal candidate is proactive, resourceful, and comfortable working independently while maintaining strong communication with both clients and team members. This opportunity is perfect for someone who takes pride in their work, enjoys solving problems, and can navigate sensitive situations with professionalism, empathy, and discretion.

Monthly Compensation: 1,150 to 1,220 USD

Responsibilities include, but are not limited to:

• Manage calendars and coordinate appointments.

• Prepare and send engagement letters and closing letters.

• Sync RingCentral transcripts into the CRM.

• Maintain and organize legal files and records.

• Manage and update information within Clio.

• Perform docketing and deadline tracking activities.

• Communicate with clients via email in a professional and timely manner.

• Monitor and organize email communications.

• Request and collect additional information from prospective clients.

• Assist with client intake and billing processes.

• Assist with special projects and additional administrative tasks as needed.

• Support daily administrative and legal operations.

• Ensure client information is accurately documented and maintained.

Requirements:

• Schedule: 9:00 a.m. to 6:00 p.m.

• Timezone: MST (Arizona Time)

Experience:
• Previous Legal Assistant experience preferred.
• Experience with client intake, file management, and legal administrative support.
• Comfortable working with sensitive and confidential information.
• Ability to work independently and proactively.
• Experience using legal and administrative software.

Required Software and Tools:

◦ Clio
◦ RingCentral
◦ Adobe
◦ Microsoft Outlook
◦ Microsoft Word
◦ Eve (AI)

Required Skills:

• Strong written and verbal communication skills
• Excellent command of the English language
• Customer service-oriented mindset
• Strong organizational and time management skills
• Attention to detail and accuracy
• Ability to manage multiple priorities simultaneously
• Tech-savvy and computer proficient
• Resourceful problem-solving abilities
• Professional and empathetic demeanor
• Ability to receive and implement constructive feedback
• Proactive approach to work and communication
• Ability to work independently while collaborating effectively with a team
• High level of integrity and professionalism
• Results-driven mindset
• Strong interpersonal skills
• Adaptability and resilience when handling sensitive matters

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.