V105C - Remote Legal Files Coordinator

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Job Description:

Join Job Duck as a Remote Legal Files Coordinator and support a growing legal practice by helping matters move forward with accuracy, organization, and consistent client communication. In this role, you will draft legal documents and plans, maintain organized client files, monitor document requirements, and follow up on missing information. You will also confirm appointments, maintain detailed case notes, and provide end of day reporting on progress and outstanding matters. This opportunity is ideal for a proactive, detail-oriented professional who communicates clearly, manages time effectively, and takes ownership of responsibilities. Your work will help create an organized and responsive experience for both clients and the legal team.

• Monthly Compensation Range: From 1,142 to 1,220 USD

Responsibilities include, but are not limited to:

• Provide ongoing administrative support based on the needs and priorities of the legal team.

• Prepare and maintain accurate case notes and supporting documentation.

• Communicate potential delays, missing documents, and unresolved matters promptly.

• Protect confidential client and case information while maintaining accurate records.

• Prepare and submit an end of day report outlining completed tasks, case progress, outstanding items, and matters requiring additional attention or follow up.

• Manage an expected daily call volume of approximately 16 to 30 calls.

• Conduct client follow ups and appointment confirmations by telephone.

• Organize, update, and maintain client files and legal records.

• Identify missing information and proactively follow up with clients to support timely case progression.

• Ensure required client documentation is collected, completed correctly, and organized appropriately.

• Maintain and monitor document checklists for each client.

• Draft legal plans, correspondence, and supporting documents with accuracy and close attention to detail.

Requirements:

• Minimum 1 year of experience as a legal assistant

• Experience drafting legal documents and plans is required

• English proficiency with excellent written and verbal communication skills is required

• Ability to conduct client-related calls is a must

• Experience using WealthCounsel is preferred

• Document checklist management

• Case note preparation and maintenance

• Client follow up and appointment confirmation

• Administrative support

• End of day reporting

• Excellent organization and attention to detail

• Strong time management and prioritization

• Clear written and verbal communication

• Proactive and self-motivated approach

• Resourceful and solution-oriented mindset

• Ability to identify missing information and follow up appropriately

• Ability to manage multiple matters and deadlines

• Professional telephone etiquette

• Accuracy when handling confidential legal information

• Ability to work independently and take ownership of assigned tasks

• Location and timezone: Remote, Eastern Standard Time (EST)

• Working Hours: Monday to Friday

• Expected call volume: Moderate to high (16-30 calls per day)

• Software and Tools Required: Familiarity with legal CRM, Microsoft Office

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.