V105C Legal Documentation Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

• Monthly Compensation Range: from $1,150 to $1,220 USD.

Responsibilities include, but are not limited to:

• Support attorneys with franchise secondary reviews, document preparation, proofreading, and quality control tasks.

• Maintain professional communication with clients regarding document requests, scheduling, filing requirements, and project updates.

• Coordinate projects across attorneys, paralegals, legal assistants, and clients to ensure efficient workflow progression.

• Assist attorneys with trademark filing logistics and docket management activities.

• Communicate with clients regarding trademark renewals, filing requirements, declarations, specimens, and supporting documentation.

• Prepare weekly status reports covering active matters, deadlines, outstanding assignments, and attorney priorities.

• Track action items, assignments, deadlines, and follow up requirements to ensure nothing falls through the cracks.

• Maintain and update task management systems with accurate status tracking and matter information.

• Prepare daily summaries of outstanding assignments, priorities, deadlines, and pending follow ups for attorneys.

• Monitor assigned attorney email accounts throughout the business day and identify matters requiring attention.

• Identify potential issues proactively and help resolve them before they impact workflows or client service.

• Ensure deadlines are consistently monitored and met across multiple matters and projects.

• Conduct administrative and organizational activities that improve operational efficiency and client service.

• Coordinate trademark prosecution workflows, including monitoring applications, office actions, maintenance deadlines, and renewals.

Requirements:

Additional Job Description:

• Position: Legal Assistant

• Schedule: Monday to Friday from 9:00 AM to 5:30 PM MDT

• Time Zone: MDT

Experience Required:

◦ 3+ years of experience as a Legal Assistant or Paralegal in business law, corporate law, transactions, or related legal fields.

◦ Experience with or strong familiarity with U.S. trademark filings and USPTO processes preferred.

◦ Exposure to franchise law or regulatory compliance is preferred.

◦ Ability to quickly learn new legal concepts and procedures.

Software & Tools:

◦ Clio Manage

◦ Go High Level

◦ Monday.com

◦ Microsoft Word

◦ Microsoft Outlook

◦ Microsoft Excel

◦ Microsoft Office Suite

Required Skills:

• Exceptional organizational and time management skills

• Strong attention to detail and commitment to accuracy

• Excellent written and verbal English communication skills

• Ability to manage multiple projects simultaneously

• Strong follow through and task ownership

• Ability to prioritize effectively and exercise sound judgment

• Professional client service and relationship management skills

• Confidentiality and discretion when handling sensitive information

• Self motivated and proactive approach to work

• Ability to work independently with minimal supervision

• Strong project coordination and workflow management skills

• Adaptability in changing priorities and deadlines

• Ability to follow detailed procedures and established processes

• Collaborative mindset with attorneys and legal support teams

• Coachable and receptive to feedback

• Dependable and results oriented work ethic

• Quality control and proofreading skills

• Deadline management and tracking capabilities

• Trademark administration and docket management knowledge preferred

• Legal administrative support experience preferred

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.