V101-Legal Executive Assistant

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Job Description:

Responsibilities include, but are not limited to:

• Update case statuses based on docket activity and internal communications

• Maintain and update Proofs of Service notes and service lists

• Prepare draft legal filings using templates and minute orders once trained

• Submit filings for attorney review, file with the court, serve opposing counsel, and circulate to clients

• Maintain and manage all legal calendars to ensure accuracy with court dockets

• Manage Zoom integrations and schedule virtual meetings for attorneys and staff

• Schedule LASC Connect Call reservations for upcoming hearings

• Create and manage contacts and matters within Clio

• Cover intake calls when primary intake staff is unavailable

• Circulate weekly reports of upcoming hearings, depositions, and active cases

• Rename, date, upload, and organize documents according to internal filing standards

• Monitor court websites regularly and calendar all hearings, trials, depositions, and deadlines

• Ensure Clio calendars remain synchronized with Outlook and remove incorrect floating entries

• Draft Proofs of Service for applicable matters

• Circulate all incoming and outgoing correspondence to clients and internal team members

• Update and maintain the case and trial list, including matter status changes

Requirements:

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.