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The role involves managing complex calendars, triaging communications, and serving as a gatekeeper for a senior leader. Additionally, the coordinator will handle travel arrangements, light marketing support, and various personal and professional administrative tasks.
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
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Job Description:
We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.
• Monthly Compensation: from $1,060 USD to $1,150 USD.
Responsibilities include, but are not limited to:
Provide light marketing and business development support, including follow-ups and coordination
Coordinate gifts, mailings, and outreach initiatives
Schedule and manage personal services such as dry cleaning and grocery pickups
Handle some inbound and outbound calls using RingCentral
Triage incoming emails, organize inboxes, and respond on behalf of the executive when appropriate
Coordinate business and personal travel including flights, lodging, and transportation
Manage complex calendars, scheduling meetings, personal appointments, and services
Serve as the primary gatekeeper by prioritizing requests and protecting executive time
Track and manage referral partner activity using Lawmatics
Organize logistics for events and sponsored activities
Requirements:
• This is a full-time, dedicated Executive Assistant role
• Time zone alignment required with EST business hours
• English proficiency required
• Expected call volume is approximately 10 calls per day
• Role includes both professional and personal administrative support
• Prior experience supporting an executive or business owner is strongly preferred
Software and Tools:
• Lawmatics for referral partner tracking
• RingCentral for voice communications
• Google Workspace including Gmail, Calendar, Chat, and Meet
• Microsoft Office Suite
•Minimum of 1 year of experience as an executive assistant, or in administrative support roles.
• Strong calendar management and scheduling expertise
• Advanced email triage and professional written communication
• Detail-oriented with exceptional organizational skills
• Proactive mindset with the ability to anticipate needs
• Adaptable and comfortable managing shifting priorities
• Strong problem-solving and decision-making skills
• Ability to act as a gatekeeper with sound judgment and discretion
• Comfortable handling both business and personal tasks
Work Shift:
9:00 AM - 6:00 PM [EST][EDT] (United States of America)Languages:
EnglishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
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