US Quote Process Coordinator (WFH - Night Shift) | ZR_1351_JOB

This is a remote position.

• At PeoplePartners, great work starts with great people.
  
• We’re a Great Place to Work® certified company built around a genuinely people-first culture—where talented professionals get the opportunity to work with global clients, build meaningful careers, and keep growing along the way.
  
• Here, working remotely doesn’t mean working in the background. You’ll be part of an engaged team, gain international exposure, learn from experienced professionals, and have the space to make a real impact.
  
• If you’re looking for a career that combines global opportunity, professional growth, and a workplace that values people, you’ll feel right at home.
  

Role Overview

• A quote was requested. Pricing needs confirmation. An approval is still pending. The customer is waiting.
  
• And somewhere in Teams is a message everyone thought somebody else had answered.That’s where you come in.
  
• As our Quote Process Coordinator, you’ll work with one of our US-based clients to bring visibility, momentum, and accountability to the quotation process.
  
• Think coordinator meets process detective. You’ll know where active quotes stand, who owns the next action, and what needs to happen to keep them moving.
  
• From initial request through approval, issuance, follow-up, and completion, you’ll coordinate the process so fewer quotations disappear into the dreaded “waiting on someone” pile.
  
• Success in this role isn’t about looking busy. It’s about making sure the process works.
  

Key Responsibilities

• Manage the central quotation queue from request through completion.
  
• Prepare, update, and maintain customer quotations.
  
• Track quote owners, statuses, deadlines, and next actions.
  
• Follow up on missing information, pricing, and approvals.
  
• Review previous quotations and customer account history.
  
• Coordinate with sales, operations, estimating, finance, and management.
  
• Maintain accurate quotation and pricing records.
  
• Monitor quote turnaround times and aging.
  
• Track outstanding approvals and follow-up activity.
  
• Identify and report quotation delays and process bottlenecks.
  
• Maintain operational trackers, dashboards, and scorecards.
  
• Improve quotation processes, templates, trackers, and documentation.
  
• Document workflows and support continuous process improvement.
  

Requirements

• 2+ years of relevant professional experience in sales coordination, quotation or estimating support, order processing, order management, customer service administration, project coordination, operations support, procurement, purchasing, or commercial administration.
  
• Experience coordinating multi-step processes involving deadlines, approvals, and multiple stakeholders.
  
• Proficiency with Microsoft Excel for quote tracking, pricing references, scorecards, reporting, and operational data.
  
• Experience using a CRM or Customer Management System to maintain customer/account information and quotation history.
  
• Proficiency with Microsoft Teams and Microsoft Outlook / Email for communication, follow-ups, approvals, and stakeholder coordination.
  
• Experience using document management or shared drive platforms, such as SharePoint, OneDrive, or similar systems.
  
• Strong organizational, prioritization, and follow-up skills.
  
• Strong attention to detail and accurate record keeping.
  
• Clear written and verbal communication skills.
  
• Ability to manage multiple active priorities and determine appropriate next actions.
  
• Ability to work independently, take ownership, and follow tasks through to completion.
  

Preferred Qualifications:

• Experience using Quotation / Estimating Software for quoting, estimating, pricing, or order-entry processes.
  
• Experience using an ERP or Order Management System to support quotation, order, pricing, or related operational workflows.
  
• Experience supporting quotation, sales, commercial, order-management, procurement, or operations processes.
  
• Experience identifying process bottlenecks and improving workflows, trackers, templates, or documentation.
  
• Experience creating or maintaining operational dashboards, scorecards, and performance reports.
  

Why Join PeoplePartners

This is more than a work-from-home opportunity. It’s a chance to build your career with a Great Place to Work® certified company while supporting an international client and developing experience that travels with you.

• At PeoplePartners, you can look forward to career growth and development opportunities, continuous learning, global client exposure, and a people-first environment where your contribution matters.
  
• You’ll also be part of a connected remote culture with employee engagement activities and team initiatives designed to make working from home feel a lot less distant.
  
• And there’s the everyday advantage: no daily commute, more time back in your day, and the opportunity to do meaningful work from home while collaborating with professionals across markets.
  
• If you’re the person who asks “Who owns the next step?”, follows through until the answer is clear, and gets a slightly unreasonable amount of satisfaction from moving something from Pending to Done, this role has your name all over it.
  

Apply today and show us what great follow-through looks like.

Work Details

• Employment Type: Full Time
  
• Work Setup: Fully Remote
  
• Schedule: Monday to Friday
  
• Working Hours: Night Shift
  

Benefits