Trust and Estate Coordinator

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

Description:

The individual in this role will be supporting the Firm’s Private Wealth Services practice group and Bequest Revenue program as well as interacting with Firm clients.  

Key Responsibilities Include:

• Support the Firm’s national Bequest Revenue Program. Run point on individual bequest files. 
• Direct interface with Executors / Trustees, outside attorneys, accountants, and clients to accelerate the distribution of cash and assets from matured bequests.
• Identify probate mistakes, fraud, tax errors, missed statutory deadlines, and excessive fees.
• Respond to H&K attorney and client questions.
• Charge billable time to individual files as a timekeeper via Intapp.
• Flexibility to work remotely on billable matters with Partner approval. 
• Manage the startup / roll out process for new clients.
• Organize and convert paper files to H&K’s paperless platform, conduct scanning, uploading, and oversee the Level 1 Review process.
• Prepare website records for attorney review.
• Attend client and prospective client events outside the office.
• Prepare marketing materials, proposals and Engagement Letters in support of the Bequest Revenue Program. 
• Organize dinners, meetings, conferences and travel logistics in support of H&K attorneys.
• Review / organize / edit monthly Pre-Bills. 
• Resolve mistakes and issue clean invoices. 
• Prepare tracking spreadsheets and address outstanding A/R. 
• Respond to all client billing questions.
• Manage the H&K – Client Escrow accounts. 
• Produce monthly net fee summaries.

Qualifications:

• Excellent verbal and written communication skills.
• Great interpersonal skills.
• Experience with Microsoft Office Suite.
• Organizational and time management skills.

Minimum Education:

• Bachelor’s degree preferred but may be substituted for relevant legal work experience.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.