Technical Editor & Proposal Support Specialist
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AI Summary
The role focuses on editing and formatting complex technical documents, proposals, and presentations to ensure high quality and consistency. It involves developing standardized templates and coordinating with technical staff and graphics teams for final deliverable preparation.
At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future.
Weston is hiring a Technical Editor & Proposal Support Specialist serves as a key quality resource for the EHS team, ensuring that client-facing deliverables—including reports, proposals, and presentations—are accurate, professionally formatted, and consistent.
This role is responsible for reviewing and refining documents developed by technical staff to ensure clarity, consistency, and high-quality presentation. The position plays a critical role in final document preparation prior to submission, supporting both proposal (B&P) and internal (URG) workstreams.
Success in this role is measured by the ability to:
- Deliver high-quality, error-free documents across multiple project teams
- Maintain consistency in formatting, branding, and document structure
- Improve usability and efficiency through strong template management
- Effectively manage multiple deadlines in a fast-paced, team environment
- Identify and correct errors proactively across complex, multi-author documents
Location: Lakewood, CO (preferred) | Portland, OR (preferred) | Remote considered, with preference for proximity to a Weston office
Key Responsibilities:
Technical Editing & Document Quality
- Edit and format complex, multi-author technical documents to ensure clarity, consistency, and high-quality presentation
- Review reports, proposals, and presentations for grammar, formatting, accuracy, and overall document quality
- Identify formatting inconsistencies, errors, and areas for improved clarity and coordinate updates with authors as needed
- Perform final quality checks prior to submission to ensure documents are complete, accurate, and professionally formatted
Document Production & Formatting
- Apply advanced Microsoft Word functionality—including styles, templates, section breaks, headers/footers, and complex formatting—to ensure consistent, polished deliverables
- Format reports, proposals, and PowerPoint presentations in alignment with Weston and client-specific standards
- Ensure consistency in formatting, branding, document structure, and usability across all deliverables
- Integrate and format content from multiple contributors into cohesive, client-ready documents
Template Development & Document Usability
- Develop and maintain standardized, well-structured, and user-friendly templates for reports, proposals, and presentations
- Apply Word and PowerPoint design elements (styles, themes, layouts, master slides, automated tables, headers/footers) to improve efficiency and consistency
- Update templates as needed to support team consistency and reduce formatting effort for technical staff
- Leverage advanced Word and PowerPoint features to improve document usability and formatting efficiency
Visual Integration & Graphics Coordination
- Coordinate with the graphics team and support integration of visuals within documents and presentations
- Review visuals for consistency, formatting, and alignment with document standards
- Ensure figures, tables, and graphics are properly formatted and aligned within final deliverables
Document Management & Organization
- Maintain organized document storage, including folder structures, version control, and file naming conventions
- Ensure final deliverables are properly labeled, complete, and accessible for future reference
- Support consistent document management practices across project teams.
Collaboration & Team Support
- Collaborate with project managers, proposal teams, and technical staff to support document quality and consistency
- Provide feedback to contributors on formatting, clarity, and quality expectations
- Support continuous improvement of templates, formatting standards, and document processes.
Knowledge, Skills & Abilities:
- Advanced proficiency in Microsoft Word, including styles, templates, document formatting, and management of complex, multi-author documents
- Strong proficiency in Microsoft PowerPoint and Excel
- Strong technical editing and document quality skills
- Excellent grammar, punctuation, and written communication skills
- High attention to detail with a strong quality-focused mindset
- Ability to manage multiple deadlines and work effectively in a fast-paced environment
- Strong organizational and document management skills
- Ability to work collaboratively across teams and support multiple stakeholders.
Qualifications:
- Bachelor’s degree in communications, Technical Writing/English, Engineering, Environmental Sciences, or related field
- 5+ years of experience supporting proposals and technical deliverables in consulting, engineering, or professional services environments
- Experience developing and maintaining Word and PowerPoint templates for professional use
- Experience working with multi-author technical documents preferred.
We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high-value options with solid financial protection, meeting the personal needs of its people and their families.
- Medical, Dental, Vision, 401K with base and matching employer stock contributions
- Paid time off includes personal, holiday and parental
- Life and disability plans
- Critical illness and accident plans
- Work/Life flexibility
- Professional development opportunities
Compensation will vary based upon experience, education, skill level, and other compensable factors.
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