Talent Acquisition Specialist

About ActAI

There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal to no prompting.

Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. We believe products will greatly reduce hallucinations.

Our objective is to organise anyone's life, allowing us all to spend time on valuable and meaningful things.

About the Role

You will support end-to-end recruiting for ActAI’s product, engineering, and business roles.

This is a hands-on, execution-focused role. You will work closely with recruiters and hiring managers to keep hiring moving smoothly and accurately. It’s a good fit for someone early in their career who wants to learn how high-quality technical hiring actually works in practice.

What you will be doing

• Support the full recruitment process across roles, from sourcing and screening to interview coordination and offer support.

• Source candidates through a mix of channels, including LinkedIn, referrals, job boards, and proactive outreach.

• Screen resumes and conduct initial candidate screens to assess basic role fit, motivation, and communication.

• Coordinate interviews, scheduling, and feedback collection with candidates and hiring managers.

• Maintain accurate and up-to-date candidate records in the ATS, ensuring data quality and process consistency.

• Support recruiting projects and process improvements as the team scales, including candidate experience and employer branding initiatives.

• Help keep hiring operations organised, responsive, and moving at pace.

What you will need

• 0–2 years of experience in recruiting, HR, operations, coordination, or related roles (fresh graduates with a strong interest in recruiting are welcome).

• Strong organisational skills and attention to detail.

• Clear written and verbal communication skills.

• Comfort working with tools such as Google Sheets / Excel and basic ATS systems.

• A proactive, learning-oriented mindset and openness to feedback.

• Ability to manage multiple tasks and follow through reliably.

(Prior recruiting experience is helpful but not required. Attitude, curiosity, and execution matter more.)

How We Work

The best products in the world are built by small, highly capable teams. We operate with high talent density, fast execution speed, and strong ownership. We care deeply about product quality, clear thinking, and practical execution.

This is a hands-on environment. Everyone is expected to contribute directly, operate independently, and make good decisions under ambiguity.

Interview Process

If there appears to be a fit, we will schedule up to 3 interviews.

Applications are reviewed directly by our team. Interviews are conducted virtually and/or onsite depending on location.

We value speed, clarity, and direct communication throughout the process.