Talent Acquisition Coordinator

Job Title: Talent Acquisition Coordinator / Recruitment Coordinator

Job Description

The Talent Acquisition Coordinator will support high-volume hiring initiatives across multiple locations and play a key role in delivering a seamless, professional candidate experience. Working fully remotely, this position focuses on coordinating large volumes of interviews, maintaining accurate data in the Applicant Tracking System, and partnering closely with recruiters and hiring teams to enable efficient, scalable hiring. The role is ideal for someone who thrives in a fast-paced environment, is highly organized and detail-oriented, and enjoys managing structured recruiting processes from interview coordination through onboarding support.

Responsibilities

• Coordinate and schedule a high volume of interviews across multiple time zones, ensuring a smooth and positive experience for candidates and stakeholders.
• Manage end-to-end interview logistics, including calendar management, sending confirmations, handling reschedules, and preparing interview materials.
• Partner closely with recruiters, hiring managers, and HR partners to support hiring across multiple requisitions simultaneously.
• Maintain accurate and up-to-date candidate records and status updates within the Applicant Tracking System, with a strong preference for Avature experience.
• Serve as a primary point of contact for candidates throughout the process, providing timely, professional communication and a best-in-class candidate experience.
• Facilitate hiring events, including onsite or virtual interview days and large-scale recruiting campaigns, to support high-volume hiring needs.
• Generate and track recruiting activity reports, ensuring data integrity, consistency, and compliance with internal processes.
• Support offer processes, checks, and onboarding coordination as needed to ensure a smooth transition from candidate to new hire.
• Identify and recommend process improvement opportunities to increase efficiency, accuracy, and candidate satisfaction within the recruiting workflow.
• Provide customer service to candidates and project coordination support to the recruiting team throughout the entire recruitment lifecycle.

Essential Skills

• 3–7+ years of experience in recruitment coordination, HR support, or high-volume administrative environments.
• Proven experience working in a high-volume, fast-paced recruiting environment such as hourly hiring, large-scale operations, or staffing programs.
• Hands-on experience using an Applicant Tracking System, with Avature experience strongly preferred.
• Exceptional organizational skills with the ability to manage competing priorities, multiple requisitions, and tight deadlines.
• Strong written and verbal communication skills, with a professional and candidate-focused approach.
• High attention to detail and a strong commitment to data accuracy and process consistency.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Comfort working within structured workflows and following established recruiting processes.

Additional Skills & Qualifications

• Experience supporting high-volume hiring for operations, logistics, or field-based roles.
• Familiarity with reporting dashboards and analytics tools such as Power BI or similar platforms.
• Experience coordinating recruitment events, hiring campaigns, or large-scale interview days.
• Ability to navigate ambiguity and adapt quickly to changing hiring demands and priorities.
• Demonstrated ability to collaborate effectively with recruiters, hiring managers, and HR stakeholders.
• A strong focus on delivering a positive, professional candidate experience at scale.
• Ability to execute quickly while maintaining a high level of accuracy and quality.
• Process-oriented mindset with an interest in continuously improving recruiting workflows.

Work Environment

This is a fully remote position with standard working hours of 9:00 a.m. to 5:00 p.m., providing flexibility to coordinate interviews across multiple time zones. The role operates in a fast-paced, high-volume recruiting environment that values speed, accuracy, and strong collaboration with recruiters and hiring teams. You will work primarily with an Applicant Tracking System, preferably Avature, and may use reporting and dashboard tools such as Power BI or similar platforms to track recruiting activity and performance. The work culture emphasizes structured processes, data integrity, candidate-centric communication, and continuous improvement of the recruitment experience. Dress expectations align with a professional remote office setting, especially for virtual meetings and candidate interactions

This is a Contract position based out of Remote, OR.

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jun 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.