Talent Acquisition Coordinator

Job Title: Talent Acquisition Coordinator

Job Description

The Talent Acquisition Coordinator provides comprehensive support across all functional areas of the talent acquisition process, from scheduling interviews through onboarding and post-offer activities. This role supports all personnel involved in the staffing process by managing organizational and administrative tasks, ensuring accuracy, timeliness, and compliance at every stage. The coordinator partners closely with Talent Acquisition Specialists to deliver an efficient, effective, and compliant hiring process while creating a positive, welcoming experience for candidates. The position operates under limited supervision and requires sound independent judgment, strong confidentiality, and a high level of professionalism.

Responsibilities

• Partner with Talent Acquisition Specialists to ensure an efficient, effective, and compliant staffing process that delivers a positive candidate experience.
• Schedule interviews by coordinating availability with candidates, hiring managers, and interview teams.
• Arrange travel accommodations for candidates when needed and process related reimbursement requests in a timely and accurate manner.
• Initiate and guide candidates through the hiring process, ensuring that applications, new hire paperwork, and I-9 forms are completed accurately and on time.
• Audit information and documentation handled during the hiring process for accuracy, completeness, and compliance with internal policies and applicable regulations.
• Conduct new hire orientation for assigned locations, ensuring new employees receive a clear and welcoming introduction to the organization and its processes.
• Schedule and track drug tests and physical examinations for candidates, ensuring all required screenings are completed and documented.
• Monitor background check results, follow up on any outstanding items, and ensure all pre-employment requirements are satisfied before start dates.
• Coordinate on-site files at the assigned location, including historical I-9 originals, job requisition files, and other relevant hiring documentation.
• Administer or assist with employment tests as needed, ensuring proper procedures and documentation are followed.
• Maintain a high level of confidentiality, discretion, and professional judgment when handling sensitive candidate and employee information.
• Provide responsive support and customer service to candidates, hiring managers, and internal stakeholders throughout the recruitment and onboarding process.
• Use applicant tracking systems and other recruiting technologies to update records, track candidate progress, and maintain accurate data.
• Prioritize and manage multiple tasks and deadlines in a fluid, fast-paced environment while maintaining attention to detail.
• Contribute to creating a warm, inviting, and welcoming environment for candidates during all stages of the hiring process.

Essential Skills

• High school diploma or GED required.
• Associate’s degree in a related area preferred.
• Six years of experience in talent acquisition, recruitment, human resources, or a related field.
• Experience in varied business situations that develop confidentiality, maturity, discretion, personal tact, judgment, and initiative.
• Knowledge of human resources and recruiting policies and procedures, including all steps in the full life cycle of recruiting.
• Demonstrated experience supporting recruitment, hiring, and onboarding processes.
• Strong customer-oriented mindset with the ability to act as a task-focused coordinator.
• Ability to create a warm, inviting, and welcoming environment for candidates.
• Strong verbal and written communication skills.
• Proven technological proficiency, including hands-on experience with applicant tracking systems and other recruiting technologies.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to prioritize, multitask, and manage competing deadlines in a fast-paced environment.
• Ability to work under limited supervision and exercise independent judgment.
• High level of accuracy and attention to detail in administrative and documentation tasks.

Additional Skills & Qualifications

• Experience providing high-quality customer service to internal and external stakeholders.
• Demonstrated ability to collaborate effectively with team members, hiring managers, and cross-functional partners.
• Experience auditing hiring documentation and processes for accuracy and compliance.
• Prior experience coordinating interviews, travel arrangements, and reimbursement processes for candidates.
• Experience conducting or supporting new hire orientation programs.
• Familiarity with scheduling and tracking pre-employment screenings such as drug tests, physicals, and background checks.
• Ability to handle confidential information with discretion and professionalism.
• Strong initiative and problem-solving skills, with the ability to anticipate needs and proactively address issues.
• Comfort working in a fluid environment where priorities may shift and require flexibility.

Work Environment

This is a remote position that offers the flexibility to work from home while remaining closely connected to the talent acquisition team and hiring stakeholders. The role requires the use of applicant tracking systems, recruiting technologies, and standard office software such as Microsoft Word, Excel, and PowerPoint to manage candidate data, scheduling, and documentation. The position operates in a fast-paced environment with multiple concurrent requisitions and deadlines, requiring strong organization and responsiveness. The role may involve occasional travel to other facilities within a defined regional radius if business needs require on-site support. The work environment emphasizes professionalism, collaboration, and a positive candidate experience, while supporting long-term engagement with the organization through benefits such as paid time off and holiday pay.

This is a Contract position based out of Columbus, OH.

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jun 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.