Talent Acquisition and Employee Onboarding Specialist

Description

Job Title: Talent Acquisition and Employee Onboarding Specialist

Department: Talent Acquisition

Location: Remote

FLSA Status: Non-Exempt

Job Summary

The Talent Acquisition and Employee Onboarding Specialist supports PuzzleHR clients from candidate sourcing through new hire onboarding. This role partners with hiring managers to identify qualified candidates, coordinate recruiting activities, and provide clear communication throughout the hiring process. The specialist also guides new hires through onboarding, maintains accurate records, and coordinates with HR, payroll, and benefits teams to ensure a smooth, timely, and compliant transition into employment. This position helps maintain and improve recruiting and onboarding workflows while providing responsive support to clients, candidates, and new employees.

Job Duties

• Partner with hiring managers to understand hiring needs; create and maintain job postings.
• Source and screen candidates using job boards, professional networks, referrals, and outreach; build talent pipelines and promote open roles.
• Coordinate interviews, reference checks, and recruiting communication with candidates and hiring managers.
• Guide new hires through onboarding, including required forms, background checks, I-9, and E-Verify requirements.
• Provide onboarding materials and orientation support; answer or escalate questions about payroll, benefits, and next steps.
• Maintain accurate, confidential candidate and employee records across ATS, HRIS, payroll, and benefits systems.
• Coordinate with clients, vendors, and internal HR, payroll, and benefits teams to support a smooth transition from candidate to employee.
• Configure and maintain onboarding workflows, documentation, and SOPs; troubleshoot system issues and recommend improvements.
• Track recruiting and onboarding progress, meet deadlines, and perform other related duties as assigned.

Required Skills

• Knowledge of U.S. onboarding requirements and experience with ATS, HRIS, payroll, benefits, and workflow tools such as Process Street; familiarity with Boolean searches.
• Three or more years in HR employee onboarding, HR operations, or shared services preferred; 
• Strong communication, organization, attention to detail, problem-solving, and time management skills; ability to handle confidential information and changing priorities. 
• At least two years of candidate sourcing experience and one year working directly with hiring managers required; full-cycle recruiting experience preferred.

Education and Experience

• High school diploma required; a college degree in Human Resources, Business, Psychology, or a related field preferred.
• Experience supporting remote, or multi-state employees and clients is valuable.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to move up to 15 pounds at times.
• Must be able to participate in video conferences and meetings.

We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status under applicable law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role.