Sr Administrative Project Coordinator

Position location: You will be able to work remotely, from your home location, in the United States

PURPOSE AND SCOPE:

Responsible for managing and coordinating project tasks and activities with a focus on supporting project milestones and ensuring effective execution. This role involves overseeing project details, maintaining databases, and providing comprehensive administrative support. Contributes to the successful completion of projects by applying strong organizational skills, attention to detail, and proactive problem-solving. Supports Fresenius Medical Care's mission, vision, core values, and customer service philosophy, while adhering to the company’s Compliance Program and relevant policies and regulations.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Coordinates and oversees project tasks and activities, ensuring that all project components are progressing as planned.
• Maintains and updates project databases, manages data accuracy, and prepares detailed reports on project metrics and progress.
• Organizes and tracks project information, including schedules, data requests, assignments, and meeting notes, ensuring alignment with project goals.
• Prepares, publishes, and distributes project communications, updates, and documentation to stakeholders.
• Performs complex administrative duties such as scheduling meetings, arranging travel, and preparing agendas and minutes.
• Facilitates regular project meetings and tracks action items and follow-ups to ensure completion.
• Assists in developing and implementing project procedures and processes to enhance efficiency.
• Manages and resolves issues within the scope of the project, applying sound judgment and problem-solving skills.
• Acts as a liaison between project teams, departments, and external organizations, handling communication and information flow.
• Receives general instructions on routine and new tasks, with the ability to escalate issues to a supervisor when necessary.
• Reviews and adheres to the Code of Business Conduct and all applicable company policies, procedures, and regulations.
• Performs additional duties as assigned

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Travel as needed.

SUPERVISION:

• None

EDUCATION AND REQUIRED CREDENTIALS:

• Bachelor’s Degree or an equivalent combination of education and experience

EXPERIENCE AND SKILLS:

• Minimum 3 – 5 years of related experience in an operational and/or administrative support role; or 2 - 3 years’ related experience with an Associate’s Degree; or 1 - 2 years’ related experience with a Bachelor’s Degree; or 1 year demonstrated project coordination experience in cross functional projects.
• Strong communication and organizational skills with a focus on customer service and project support.
• Expert skills within the Microsoft Office Suite (Word, PowerPoint, Excel) and experience with database systems
• Ability to manage detailed records and reporting, with solid problem-solving skills.
• Ability to work independently and collaboratively within a team environment.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.
 

If your location allows for pay/benefit transparency, please click the link below to request further information on this position. Pay Transparency Request Form (smartsheet.com)

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.