Specialist III, Procurement

Job Summary

The Specialist III, Procurement keeps Nightingale's purchasing engine running — turning requests into accurate, compliant purchase orders and making sure vendors, Finance, and Collaborators across the College stay in sync every step of the way. This is a role built on precision and follow-through: when procurement runs smoothly, our campuses, classrooms, and learner-facing teams get what they need, exactly when they need it, so the real work of educating and elevating our Learners never skips a beat.

About the Role

As the operational backbone of the procurement process, you'll own the intake-to-issuance journey for every purchase request — validating details, routing approvals, and creating purchase orders in our procurement/ERP system with accuracy that holds up under audit. You'll be the steady point of coordination between internal Collaborators, vendors, and Finance, tracking every PO through fulfillment and proactively flagging anything that could affect delivery. This role rewards someone who takes ownership seriously, communicates transparently when things shift, and is always looking for a better way to get it done.

What You'll Do

• Own the standardized procurement intake process, ensuring requests include required details (scope/specifications, pricing, service period, business justification, approvals, and coding as applicable)
• Validate and route requests before commitments are made; return incomplete submissions and escalate exceptions per policy
• Create, issue, and maintain purchase orders (POs) in the designated procurement/ERP system, ensuring accuracy of vendor details, pricing, quantities, terms, and required supporting documentation
• Track PO status through fulfillment — including backorders, shipment/delivery timing, change requests, and cancellations — and proactively communicate impacts to Collaborators
• Perform day-to-day vendor coordination related to ordering, delivery questions, PO/invoice discrepancies, and issue resolution; escalate risks or delays to Procurement leadership as needed
• Maintain purchasing documentation and records (quotes, approvals, PO history, and receiving evidence) to support audit readiness and reporting
• Participate in functional projects, process improvements, and professional development activities as opportunities arise
• Perform other duties as assigned in support of the College's Impact and the Procurement Function

What You Bring

Required:

• 4-year degree from an accredited institution or equivalent relevant experience.
• Demonstrated experience providing customer service to multiple stakeholders.
• Demonstrated proficiency in inventory management.
• Demonstrated proficiency in distribution coordination.
• Demonstrated proficiency in professional, written communication.
• Demonstrated experience with Microsoft Outlook and SharePoint.

Preferred:

• Experience with Sage or similar ERP/procurement platform.

Why Nightingale

At Nightingale, we believe every role — even the ones behind the scenes — plays a part in closing health equity gaps and building a healthcare workforce that's relevantly skilled, readily available, and representative of the communities it serves. As a Collaborator in our Procurement Function, your accuracy and follow-through directly support the systems that keep our Learners' experience running smoothly. You'll be part of a high-impact community that values growth, ownership, and transparency — not just in what we deliver, but in how we work together to deliver it.