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AI Summary
The role involves managing calendars, email correspondence, and administrative tasks to support leadership and internal teams. It also requires conducting research, maintaining databases, and proactively identifying operational gaps.
WHAT YOU'LL OWN
- Manage calendars, schedule meetings, and coordinate appointments across time zones
- Handle email correspondence, follow-ups, and communications on behalf of leadership
- Organize and maintain files, documents, and databases with accuracy and consistency
- Conduct research and compile reports or summaries as needed
- Support day-to-day administrative tasks and special projects
- Coordinate with internal teams and external partners to keep things running seamlessly
- Identify gaps, flag concerns early, and proactively suggest solutions
WHO YOU ARE
- 3+ years of experience as a Virtual Assistant or in an administrative support role (Required)
- Exceptionally organized — you bring structure to chaos and thrive in it
- A proactive problem-solver who doesn't wait to be told what needs to be done
- Strong written and verbal English communication skills
- Tech-savvy and comfortable with tools like Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms
- Discreet, trustworthy, and professional with confidential information
- Self-motivated and dependable in a fully remote, independent work setup
- Flexible and adaptable — no two days look the same and you love that
WHAT WE OFFER
- Full-time remote work with a complete WFH support program
- Maxicare HMO + PhilHealth coverage
- SIL, PTO, and a special birthday leave
- Paid vacation leave
- Zero-interest employee loan program
- Performance bonuses and merit-based recognition
- Monthly Gen Pow-Wows and team engagement events with prizes
- Arvios Leadership Development Academy and workshop programs
- Monthly 1-on-1 touchbase calls with your HR partner
HOME OFFICE REQUIREMENTS (MUST PROVIDE SCREENSHOT)
- Stable internet connection with at least 100 Mbps postpaid
- Laptop/Computer Specs: (at least 16GB RAM and Intel i5 core, Ryzen 5 processor equivalent or up)
- For Windows users: Windows 11 OS is required
- Noise-Cancelling Headset
- Dual Monitor is mandatory
- Backup Internet Connection (Prepaid Home WIFI Router or Pocket WIFI) and Power Outage Backup
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