Senior Payroll and Benefits Specialist

Senior Payroll and Benefits Specialist  Compensation and Benefits  

$70,000-$90,000 depending on experience and location

100% Remote position  

Health, Dental, and Vision insurance  

401(K) with matching contribution  

Flexible Paid Time Off (PTO) 

Responsibilities  

Payroll Administration

• Manage the end-to-end processing of employee compensation, ensuring workers are paid accurately and on schedule.
• Process multi-entity payroll on schedule, ensuring accuracy, regulatory compliance, and timely submission across all applicable jurisdictions.
• Maintain payroll records, audit pay data, resolve discrepancies (including SUTA setup and account management), and reconcile payroll reports against Finance records.
• Manage payroll implications of employee status changes — new hires, terminations, leaves of absence, reclassifications, and compensation adjustments.
• Support payroll setup and administration for newly established entities, including a non-profit arm, ensuring proper classification of employees and compliance with applicable tax-exempt entity requirements.
• Manage international workers and contractors by navigating country-specific currencies, statutory benefits, and local tax laws, as needed.
• Prepare and file periodic and year-end tax forms, including W-2s.
• Reconcile payroll data with the general ledger and bank statements.
• Generate internal reports for Finance and Human Resources.
• Assist internal or external auditors by providing documentation.
• Answer employee inquiries regarding paychecks, tax withholding, or deductions.

Benefits Administration

• Administer group health, dental, vision, life, and ancillary benefit plans, including open enrollment, qualifying life events, and COBRA processing.
• Serve as the primary point of contact for employee benefits inquiries, vendor escalations, and carrier issue resolution.
• Reconcile monthly benefits invoices against enrollment data and coordinate corrections with Finance.
• Support the annual benefits renewal process, including data preparation, employee communications, and enrollment system updates.

HR Generalist Support

• Maintain personnel records, HRIS data integrity, and employee files in compliance with applicable recordkeeping requirements.
• Assist with onboarding and offboarding administration, including documentation, systems access coordination, and I-9 compliance.
• Support HR reporting needs, including headcount, turnover, benefits utilization, and ad hoc data requests from leadership.
• Partner with your direct supervisor on HR projects, compliance initiatives, and company planning as directed.
• Complete and submit HR paperwork accurately and timely.
• Perform other duties and assigned tasks.

Qualifications 

• SHRM-CP and CPP certification required at a minimum; PHR or FPC certification is a strong plus.
• Bachelor's degree in Human Resources, Accounting, or equivalent mix of education and experience.
• At least 5 years of hands-on payroll processing experience using a recognized payroll platform or equivalent, with demonstrated accuracy in multi-state payroll.
• At least 3 years of benefits administration experience, including carrier management, open enrollment coordination, and invoice reconciliation.
• Working knowledge of federal and state wage and hour laws, benefits regulations (ERISA, ACA, COBRA, HIPAA), and payroll tax requirements.
• Demonstrated ability to manage payroll and benefits across multiple legal entities or business units simultaneously.
• Familiarity with non-profit or tax-exempt entity HR and payroll considerations (e.g., 501(c)(3) employee classification, Form 990 employee disclosure requirements).
• Proficiency in HRIS and payroll platforms (e.g., ADP, Paylocity, Gusto, or equivalent); experience in multi-system environments preferred.
• Comfort working in a remote environment with Finance, Operations, and HR stakeholders across separate business units.
• Ability and means to travel up to 10% of the time as needed.