Senior HR Administration & Payroll Coordinator - fixed term

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

We are looking for a Senior HR Administration & Payroll Coordinator to join our team on a fixed-term basis, providing maternity leave cover.

In this role, you will provide comprehensive payroll and HR support to our employees in Belgium and the Netherlands, ensuring accurate and timely processing while maintaining the highest standards of compliance and confidentiality.

This is a fully remote role based in Poland.

Key Responsibilities: 

• Support payroll processes, including payroll transaction processing, reconciliation, reporting, tax and other statutory obligations/payments (in collaboration with external Payroll provider)
• Provide administrative support in the most complex cases within HR documentation including addendum's to contracts, certificates of employment/employment verification letters and other documentation in relation to the employee life cycle
• Benefit administration management with external vendors
• Review and respond to emails into the shared mailbox ensuring the relevant help desk is used for all Workday, benefits and payroll enquiries
• Maintain employee files ensuring all necessary documentation is securely filed
• Support on internal and external audits
• Managing complex inquiries from employees
• Sharing knowledge and providing training to less experienced employees in the team
• Operational support for Team Leader
• Managing payroll and benefits payments
• Provide coverage for other EMEA markets during time off as and when required
• Documenting all the processes and changes in Operating manuals
• Participating in projects with technical teams to improve processes

What we're looking for:

• Minimum 3 years of experience in HR and payroll areas
• Expert in Payroll and HR processes, knowledge and compliance with local and international labor regulations; knowledge of Belgian and Dutch is a plus
• Excellent English language skills
• Taking the lead/initiative on solving more complex matters, proactive approach in process improvements
• Strong business orientation - broad perspective for HR support for AMEX business partners
• Change ambassador- to embrace the changes in the company (dynamic situation during pandemic, acquisitions, etc)
• Support to Team Lead during audits and complex queries
• Strong analytical skills
• Strong knowledge of HR and Payroll ERP systems
• Proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook
• Exceptional problem-solving skills with passion for data integrity, process definition, and continuous learning
• Comfortable with a high-paced environment with competing priorities

#AmexGBTjobs

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The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!