Senior Executive Support Coordinator

Pechanga Arena San Diego is one of California’s premier entertainment and sports venues, hosting world-class concerts, sporting events, and live experiences year-round. Behind the scenes, our success is driven by a collaborative leadership and operations team supported by trusted professionals who ensure efficiency, alignment, and excellence across the organization.

Position Overview

The Senior Executive Support Coordinator provides high-level, trusted support to senior leadership by managing executive workflows, coordinating priorities, and ensuring day-to-day operations run smoothly. This role requires exceptional discretion, sound judgment, and the ability to anticipate needs in a fast-paced, remote environment.

This is a senior support role designed for someone who operates with autonomy, professionalism, and a strong sense of ownership.

Key Responsibilities

Executive & Leadership Support

• Manage complex executive calendars, scheduling, and priorities
• Serve as a primary point of contact and gatekeeper for senior leadership
• Handle confidential and sensitive matters with discretion
• Anticipate leadership needs and proactively address issues

Operations & Coordination

• Coordinate meetings, agendas, materials, notes, and follow-ups
• Track action items, deadlines, and leadership priorities
• Assist with travel planning, itineraries, and expense coordination
• Support cross-department communication and alignment

Communication & Organization

• Draft, review, and manage professional correspondence
• Maintain organized digital records, files, and workflows
• Prepare briefings, summaries, and reports for leadership review

Qualifications

• 2+ years of experience in executive support, senior administrative, or operations coordination roles
• Proven experience supporting senior or executive leadership
• Exceptional organizational, communication, and time-management skills
• High level of discretion, integrity, and professionalism
• Strong problem-solving and decision-making abilities
• Proficiency with Microsoft Office, Google Workspace, Microsoft Teams, and collaboration tools
• Ability to work independently in a remote environment
• Must be legally authorized to work in the United States