Senior Administrative Assistant

Job Description

Senior Administrative Assistant

Remote

Amazing Career Moments Happen Here 

The best work happens when smart people move fast, together. At Applied, we’ve spent 40+ years building technology that solves real problems for insurance professionals, and we’re not slowing down. We’re pushing what’s possible in Insurtech and doing it inside a culture built on trust, inclusion, and growth. 

The Role at a Glance 

Role: Senior Administrative Assistant

Team: Epic Engineering 

Location: Remote

Opportunity for Impact 

We’re looking for a Senior Administrative Assistant to join us to support Business Leaders guiding Technology and Product Teams. In this role, you will focus on calendar management, travel coordination, event coordination, and expense management to ensure seamless operations. You will receive guidance from our Senior Executive Assistant to ensure alignment across administrative functions supporting Technology and Product Teams.

What You’ll Do  

• Manage complex executive calendars, prioritize meetings, and resolve scheduling conflicts by applying knowledge of leadership priorities across multiple projects
• Anticipate scheduling needs and proactively coordinate adjustments to align with evolving business priorities
• Organize and coordinate end-to-end travel logistics including flights, accommodations, and itineraries in partnership with our Senior Executive Assistant
• Identify key issues and recommend solutions when travel plans are disrupted or conflicting information arises
• Coordinate team events, including virtual Town Halls and onsite/offsite meetings hosted by the Technology Leadership Team and/or the Product Leadership Team
• Lead planning for event logistics, ensuring timely coordination of vendors, materials, and communications
• Manage expense reports and provide accurate, timely updates for leadership
• Identify opportunities to improve administrative processes and share best practices with colleagues
• Partner with the Senior Executive Assistant and administrative colleagues to ensure seamless support across leadership teams
• Provide backup support for the Senior Administrative Assistant when needed

What We’re Looking For 

If this role sounds like the right next move, we’d love to hear from you. You might bring: 

• 3+ Years of Administrative Experience supporting business leaders by coordinating schedules and maintaining expense reporting to provide accurate and timely updates
• Calendar & Scheduling Skills: Excellent calendar management skills, including the coordination of complex executive meetings across time zones
• Organizational Skills: Exceptional organizational skills with attention to detail and the ability to manage multiple assignments of moderate complexity
• Problem Solving Abilities: Proven ability to identify key issues early to then resolve scheduling, travel, or logistical challenges with limited supervision
• Communication Skills: Excellent verbal and written communication skills with the ability to adapt communications to address various needs
• Professionalism & Confidentiality: High level of professionalism and ability to handle confidential information with discretion
• Technology: Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook; experience with Slack and Zoom for internal communications

Bonus points if you also have:  

• Experience with AI tools preferred

Talent shows up in a lot of different ways, and we mean that. We welcome candidates from all backgrounds and experience levels, including military members and their spouses and those without a traditional degree or tech background. If this role speaks to you, apply. 

Why You’ll Like Working Here 

Our people-first culture means you’re seen, supported, and set up to grow. We work across flexible models because we trust our teams to deliver, not just show up. You’ll collaborate with people who care about the work and each other, and you’ll have leaders who are invested in where you’re headed.  

How We’ll Support You 

We invest in the whole person, not just the role. Our benefits and resources are built to support your health, your time, and your life outside of work: 

• Medical, Dental, and Vision Coverage   

• Holiday and Vacation Time   

• Health & Wellness Days   

• A Bonus Day for Your Birthday   

Compensation Transparency 

Our targeted starting base salary in the United States for this position ranges from USD 55K -USD 65K. We take a thoughtful, consistent approach to compensation and consider a variety of factors, including depth and breadth of experience, skills and role scope. Depending on the role, team members may also be eligible for additional compensation plans (bonus and commission).  

Your Security Matters:  Our candidates’ personal information and online safety are top of mind. Applied communicates with candidates only via a secure @appliedsystems.com email address or through our official careers portal. Recruiters will never request payments or ask for financial account or sensitive personal information like Social Security numbers. 

AI Utilization  

We leverage AI tools to streamline parts of our recruitment workflow (such as resume parsing and interview scheduling). However, candidate screening, interviews, and final decisions are always conducted by real humans. 

EEO Statement     

Applied Systems is proud to be an Equal Employment Opportunity Employer. Diversity and Inclusion is a business imperative and is a part of building our brand and reputation. At Applied, we don’t discriminate, and we are committed to recruit, develop, retain, and promote regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, and other protected status as required by applicable law.    

#LI-Remote  

#LI-US