The Onboarding Specialist manages new hire data integrity, approves workflows, and ensures compliance with employment eligibility documentation. They also provide support for background checks, E-Verify, and offboarding processes while maintaining accurate employee records.
Benefits:
Free tax filing services
Training & development
Employee discounts
Wellness resources
We are seeking a Seasonal HRIS Onboarding Specialist to join our team. Under general supervision, the Onboarding Specialist will serve as a point-of-contact for ensuring hire data integrity, approving hire forms and workflows, and responding to general employee and manager inquiries on topics associated with onboarding, employment eligibility documents, E-Verify, background, and offboarding.
This is a full-time seasonal role with anticipated duration of approximately October 5, 2026 – January 30, 2027. Some weekly overtime is available once trained. Days and hours are typically Sunday - Thursday from 10AM - 6:30PM EST. Hours and days are flexible and can be discussed during interview process.
What you'll do here:
Collect, organize, and review all new hire onboarding paperwork in electronic format for accuracy and completeness.
Track and perform audits and reviews for background checks, I-9, and E-Verify documentation for validity.
Maintain and update various status reports and regularly provide status updates for HR and retail leadership.
Flag issues related to delayed onboarding and follows-up to ensure employees and managers are notified.
Communicate and collaborate with appropriate support personnel as needed, such as Payroll, Benefits, and management.
Willingness to follow-up, ability to multi-task, and desire to help to expedite and streamline the employee experience at JH.
Ensure new hire employee records are compliant by conducting file audits.
Train leaders on how to utilize the HRIS and onboarding paperwork.
Skills you'll bring for success:
3+ years of HRIS or Onboarding experience
Experience using Human Resources Information Systems (HRIS)
Experience using UKG preferred, but not required
Proactive team player with solid organizational skills
Successful track record of meeting deadlines with exemplary work
Excellent written and verbal communication skills
Team player who enjoys working in a fast-paced environment, communicates frequently, and is a master of attention to detail
Ability to work in various systems simultaneously
Strong working knowledge of MS Excel
Must be able to effectively handle highly sensitive and confidential employee matters at all times
Capability to work in an unstructured, sometimes ambiguous environment due to governance and operating model
What you’ll get if you join us:
Teladoc (Unlimited Teladoc sessions, $18 per month to seasonal employees)
Free Employee Assistance Program (EAP)
Corporate discount program
Free tax preparation training
Free tax filing services for all JH employees
Discounted Friends and Family tax return (terms apply)
Medical Low Plan with Company HSA Match (eligible to participate after working 1,500 hours annually)
Along with the above perks, you will have the opportunity to expand your skill set with professional development and continuous training!
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Marketing Manager
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