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We are seeking a detail-oriented and analytical Research Finance Coordinator to join our oncology research team. In this role, you will play a critical part in supporting the financial operations of our clinical research program by managing clinical trial budgets, sponsor invoicing, payment reconciliation, and financial reporting. Your work will help ensure the successful execution of research studies that advance cancer treatment and improve patient outcomes.

American Oncology Network helps practices offer cutting-edge clinical trials without added burden. We bring proven expertise, tailored site management services, and advanced tools to local practices, so more patients can access promising treatments right in their own communities.

Why Choose Us?

Work-Life Balance: Enjoy a 30 hours/week schedule (no evenings, weekends or major holidays) giving you more time for what matters most!

Competitive Pay: We offer a generous salary along with a comprehensive PTO package, 6 paid holidays, and 2 "Floater" holidays to enjoy.

Comprehensive Benefits: A benefits package to ensure you and your loved ones are covered.

Tuition Reimbursement: We support your personal and professional growth with tuition reimbursement programs.

401K Matching: Secure your future with our 401K matching contributions.

AON's WellBeing Program: We care about your overall well-being, offering resources through AON's WellBeing program to promote a healthy work-life balance.

Position Summary:

The Research Finance Coordinator supports the financial management of clinical research activities within a community oncology clinic. This position oversees the post-award administration of clinical trial budgets, sponsor invoicing, and payment reconciliation to ensure compliance with institutional policies, sponsor agreements, and regulatory requirements. The coordinator works closely with clinical research staff, investigators, sponsors, and the billing department to ensure accurate financial tracking, timely invoicing, and sustainable research operations.

Key Performance Areas:

KPA 1 – Clinical Trial Financial Management

• Set up and maintain budgets in the Clinical Trial Management System (CTMS) and ensure alignment with contract terms and payment schedules.

• Review and track patient visit activity, study milestones, and billable events within the CTMS for accurate invoicing.

• Reconcile clinical trial revenue and expenses to ensure appropriate allocation and accurate reporting.

• Support the negotiation and review of clinical trial budgets to ensure fair market value and adequate cost recovery.

KPA 2 – Invoicing and Accounts Receivable

• Generate and submit sponsor invoices in accordance with executed clinical trial agreements and payment terms.

• Track sponsor payments and ensure timely receipt of funds; follow up on outstanding invoices.

• Maintain detailed financial documentation to support all billing and payment activities.

• Collaborate with the finance team to post payments, resolve discrepancies, and perform month-end reconciliation.

KPA 3 – Financial Reporting and Compliance

• Prepare monthly or quarterly financial reports for clinical research leadership.

• Ensure all trial-related financial activities comply with applicable regulations (FDA, OHRP, ICH-GCP) and institutional policies.

• Support internal and external audits by maintaining complete and accurate financial records.

KPA 4 – Collaboration and Communication

• Work closely with clinical research leadership and clinical research coordinators to ensure financial accuracy and compliance.

• Serve as the liaison between sponsors, contract research organizations (CROs), and the clinical research finance department

• Provide guidance to research staff on CTMS data entry related to billing, milestone tracking, and financial reconciliation.

• Participate in process improvement initiatives to streamline clinical research financial workflows.

Position Qualifications:

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, Health Administration, or a related field (required).

• Equivalent work experience in clinical research finance may be considered in lieu of degree.

Minimum Relevant Experience

• 2–5 years of experience in clinical research finance.

• Experience with Clinical Trial Management Systems (e.g., Clinical Conductor, OnCore, RealTime CTMS, or similar).

• Prior experience in sponsor invoicing, accounts receivable, and post-award grant or contract management.

Travel:  0-25%

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