Research Administrative Coordinator

OneOncology is positioning community oncologists to drive the future of medical care through a patient-centric, physician-driven, and technology-powered model to help improve the lives of everyone living with cancer and other diseases. Our team is bringing together leaders to the market place to help drive OneOncology’s mission and vision.

Why join us? This is an exciting time to join OneOncology. Our values-driven culture reflects our startup enthusiasm supported by industry leaders in oncology, urology, technology, and finance. We are looking for talented and highly-motivated individuals who demonstrate a natural desire to improve and build new processes that support the meaningful work of independent physicians and the patients they serve.

Job Description:

Role Summary:

The Research Administrative Coordinator provides high-level administrative and operational support to the VP, Research and various research departments within OneR. This role reports to the VP, Clinical Research and is crucial in ensuring seamless coordination between departments, supporting all teams across OneR. The coordinator will manage day-to-day administrative tasks and ensure communication flow across teams.

Responsibilities:

• Provide direct administrative support to the VP, Research and OneR leadership team including managing calendars, scheduling meetings, travel logistics, handling correspondence, and preparing reports.

• Organize departmental meetings, prepare agendas, take minutes, and follow up on action items. Assists with preparation for team and sponsor meetings.

• Supports the preparation of presentations and KPI dashboards by creating standard reporting functions, aggregating and interpreting site and central data, and reporting on performance metrics— including site enrollment figures and platform performance indicators — into standardized decks and communication.

• Assist with project tracking, preparing presentations, and coordinating communication across departments.

• Provide oversight for OneR contractor documentation through filing in ContractWorks, monitor contract start & end dates, identify pay rate when request and identify contract vendors.

• Assist with submitting expense reports, travel coordination and team event planning. 

• Serve as an administrative liaison between the VP, research departments, and external stakeholders to facilitate and schedule meetings.

• Coordinate key initiatives across multiple research departments to ensure alignment, smooth project execution, and measure impact.

• Supports internal communication for OneR network. Including ensuring the OneR website remains current included but not limited to  partnering with marketing on promoting OneR research, patient education, and branding.

• Assist with interdepartmental communications, ensuring that all teams are informed, engaged, and supported with OneR efforts and initiatives .

• Additional responsibilities as assigned to help drive our mission of improving the lives of everyone living with cancer.

Required or Preferred Qualifications:

• Bachelor’s degree required.

• Prior exposure to the Research Industry (preferred)

• Experience in providing administrative support in a clinical research setting or healthcare organization is highly preferred.

Essential Competencies:

• Strong organizational, multi-tasking, and project management skills.

• Strong communication and interpersonal skills.

• Ability to work cross-functionally to deliver on key initiatives.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.

• Attendance is an essential job function.

This job description does not contain a full listing of activities, duties or responsibilities required of this role. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

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