Rental & Leasing Support Administrator (RPG07082026)
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AI Summary
About Us
Buddle was founded to address the growing demand for reliable and efficient staffing solutions across diverse industries globally. Our mission is to seamlessly connect businesses with skilled professionals, fostering long-term partnerships that benefit both parties. At Buddle, we prioritise trust, value, and sustainability in every staffing solution we provide.
About the Role
We are looking for an experienced, organised, and proactive Rental & Leasing Support Administrator to support our client's Australian residential property management portfolio.
This is a part-time role best suited for someone who has hands-on experience using PropertyMe and understands the day-to-day operations of Australian residential property management. You will play a key role in supporting leasing activities, maintaining accurate tenancy records, preparing Comparative Market Analyses (CMAs), managing lease renewals, and assisting with rental arrears follow-up.
The ideal candidate is someone who can hit the ground running with minimal training, is highly organised, communicates confidently with stakeholders, and is looking for a long-term opportunity to support a growing property management team.
Key Responsibilities
Leasing & Property Administration
- Prepare and maintain Comparative Market Analyses (CMAs) to support leasing activities and rental reviews.
- Manage lease renewal processes, ensuring documentation is completed accurately and within required timeframes.
- Monitor rental arrears and follow up with tenants in accordance with company procedures.
- Maintain accurate tenancy, property, and lease records within PropertyMe.
- Provide administrative support across a designated residential property portfolio.
- Assist with preparing property documentation, correspondence, and leasing-related administration.
- Ensure all property records, lease information, and tenant details remain accurate and up to date.
Property Management Support
- Support the day-to-day administration of residential rental properties.
- Assist Property Managers with general portfolio administration and operational tasks.
- Coordinate and maintain documentation relating to leases, tenants, and property records.
- Respond to administrative requests from internal stakeholders in a timely and professional manner.
- Maintain a high standard of accuracy and attention to detail across all administrative tasks.
Administrative & Operational Support
- Perform general administrative and data entry tasks to support daily business operations.
- Assist with documentation, record management, and operational administration.
- Support the management of a growing holiday rental portfolio by ensuring information remains organised, accurate, and accessible.
- Collaborate with internal stakeholders to ensure operational processes run efficiently.
- Assist with ad hoc operational and administrative tasks as required.
Other Responsibilities
- Ensure all administrative processes are completed efficiently and accurately.
- Maintain confidentiality of client, tenant, and property information.
- Identify opportunities to improve administrative processes and workflow efficiency.
- Support the wider property management team with additional administrative duties as required.
- Perform other duties reasonably assigned by the client
About You
- Previous hands-on experience using PropertyMe is essential.
- Previous experience working within Australian residential property management is required.
- Demonstrated experience supporting rental property portfolios and managing rental provider (RP) and tenant information.
- Experience preparing Comparative Market Analyses (CMAs).
- Experience managing lease renewals and rental arrears administration.
- Excellent written and verbal English communication skills.
- Strong organisational skills with exceptional attention to detail.
- Able to manage multiple priorities while maintaining a high level of accuracy.
- Proactive, reliable, and adaptable in a fast-paced environment.
- Comfortable working independently with minimal supervision.
- Able to quickly learn client processes and contribute with minimal training.
- Available to work approximately 20 hours per week, preferably Monday to Friday, 9:00 AM – 1:00 PM AEST.
- Candidates with another part-time position are welcome to apply, provided their existing client operates within a different time schedule.
- Looking for a long-term opportunity with a growing Australian property management business.
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