Remote Operations Coordinator
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AI Summary
The Operations Coordinator serves as the central point of contact for customers, field teams, and insurance partners to ensure seamless project execution. They are responsible for maintaining accurate job records, monitoring project progress, and providing proactive communication throughout the restoration process.
Benefits:
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- Competitive salary
- Dental insurance
Location: Remote within the United States (Eastern Time Zone hours required)
Employment Type: Full-Time
Hours: Monday-Friday, 8:00 AM-4:30 PM EST
About PuroClean of Charleston
PuroClean of Charleston is a fast-growing property restoration company serving homeowners and businesses throughout the Charleston area. When water, fire, mold, or other property damage occurs, our customers rely on us during one of the most stressful times in their lives.
We’re looking for a highly organized, customer-focused Operations Coordinator to serve as the central point of coordination for our customers, field team, project managers, and insurance partners. This person keeps jobs moving, communication flowing, and documentation accurate from the first customer call through project completion.
If you enjoy bringing order to fast-moving situations, solving problems, and delivering exceptional customer service, we’d love to meet you.
What You’ll Do
Customer Experience
• Answer incoming customer calls with professionalism, empathy, and urgency.
• Gather initial job information and ensure every customer receives a prompt, seamless experience.
• Serve as the primary point of communication between customers, technicians, project managers, insurance agents, and adjusters.
• Provide proactive updates throughout the restoration process so customers always know what to expect.
Operations
• Create and maintain accurate customer and job records within company systems.
• Monitor active jobs to ensure documentation is complete, deadlines are met, and projects continue moving forward.
• Coordinate work authorizations, invoices, customer signatures, and insurance documentation.
• Review job files for completeness and follow up with team members when information is missing.
• Maintain organized digital records throughout the life of every project.
Administrative Support
• Prepare reports and maintain project tracking for leadership.
• Help identify opportunities to improve internal processes and create greater operational efficiency.
• Support the leadership team with additional operational and administrative responsibilities as needed.
What We’re Looking For
• 3+ years of experience in operations, office management, customer service, administrative support, scheduling, or a similar role.
• Outstanding organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong customer service mindset with a calm, professional approach during stressful situations.
• Comfortable working independently in a remote environment while taking ownership of responsibilities.
• Strong computer skills and the ability to quickly learn new software platforms.
Preferred Experience
Experience in restoration, construction, insurance, property management, or another service-based industry is preferred.
Experience with DASH, Cotality, Symbility, Xactimate, Xanalysis, or similar restoration software is a plus, but not required.
Compensation & Benefits
• Competitive salary based on experience
• Performance-based bonus opportunities
• Paid time off and holidays
• Fully remote work environment
How to Apply
Please email your resume to PuroCleanCharleston@PuroClean.com.
Along with your resume, please briefly answer the following:
1. Tell us about a role where you managed multiple competing priorities while delivering excellent customer service.
2. Describe a time you caught a mistake or identified a process improvement before it became a larger issue.
3. Which CRM, scheduling, or project management software platforms have you used?
Employment Type: Full-Time
Hours: Monday-Friday, 8:00 AM-4:30 PM EST
About PuroClean of Charleston
PuroClean of Charleston is a fast-growing property restoration company serving homeowners and businesses throughout the Charleston area. When water, fire, mold, or other property damage occurs, our customers rely on us during one of the most stressful times in their lives.
We’re looking for a highly organized, customer-focused Operations Coordinator to serve as the central point of coordination for our customers, field team, project managers, and insurance partners. This person keeps jobs moving, communication flowing, and documentation accurate from the first customer call through project completion.
If you enjoy bringing order to fast-moving situations, solving problems, and delivering exceptional customer service, we’d love to meet you.
What You’ll Do
Customer Experience
• Answer incoming customer calls with professionalism, empathy, and urgency.
• Gather initial job information and ensure every customer receives a prompt, seamless experience.
• Serve as the primary point of communication between customers, technicians, project managers, insurance agents, and adjusters.
• Provide proactive updates throughout the restoration process so customers always know what to expect.
Operations
• Create and maintain accurate customer and job records within company systems.
• Monitor active jobs to ensure documentation is complete, deadlines are met, and projects continue moving forward.
• Coordinate work authorizations, invoices, customer signatures, and insurance documentation.
• Review job files for completeness and follow up with team members when information is missing.
• Maintain organized digital records throughout the life of every project.
Administrative Support
• Prepare reports and maintain project tracking for leadership.
• Help identify opportunities to improve internal processes and create greater operational efficiency.
• Support the leadership team with additional operational and administrative responsibilities as needed.
What We’re Looking For
• 3+ years of experience in operations, office management, customer service, administrative support, scheduling, or a similar role.
• Outstanding organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong customer service mindset with a calm, professional approach during stressful situations.
• Comfortable working independently in a remote environment while taking ownership of responsibilities.
• Strong computer skills and the ability to quickly learn new software platforms.
Preferred Experience
Experience in restoration, construction, insurance, property management, or another service-based industry is preferred.
Experience with DASH, Cotality, Symbility, Xactimate, Xanalysis, or similar restoration software is a plus, but not required.
Compensation & Benefits
• Competitive salary based on experience
• Performance-based bonus opportunities
• Paid time off and holidays
• Fully remote work environment
How to Apply
Please email your resume to PuroCleanCharleston@PuroClean.com.
Along with your resume, please briefly answer the following:
1. Tell us about a role where you managed multiple competing priorities while delivering excellent customer service.
2. Describe a time you caught a mistake or identified a process improvement before it became a larger issue.
3. Which CRM, scheduling, or project management software platforms have you used?
This is a remote position.
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