Recruitment Assistant & Background Verification Officer

Location

Remote – Philippines

Employment Type

Part-Time (5 Hours per Day/4 days per week)

Requires overlap with Australian Business Hours.

About the Role

We are looking for a detail-oriented and organised Recruitment Assistant & Background Verification Officer to support our Recruitment team.  The role is responsible for supporting the recruitment process through candidate sourcing, background and reference checks, recruitment administration, Employment Hero onboarding, and maintaining accurate candidate and employee records.

The ideal candidate has excellent attention to detail, strong organisational skills, and can confidently ensure candidates meet client requirements before progressing through the recruitment process.

Key Responsibilities

• Source candidates using a variety of recruitment channels.

• Screen CVs and conduct initial screenings.
• Build & maintain candidate pipelines
• Review candidate applications, assessments, and documentation for accuracy and compliance.

• Conduct employment, reference and background checks.
• Coordinate pre-employment requirements and candidate documentation.

• Maintain accurate records in our ATS (Employment Hero).

• Assist with onboarding and Employment Hero administration.
• Support the Recruitment team with general administrative tasks as required.

• Identify discrepancies or missing information and escalate where necessary.

• Support the Recruitment and Staff Success team with general administrative tasks as required.

Skills & Experience

• Previous experience in recruitment, HR administration, talent acquisition, or recruitment coordination. Experience conducting employment, reference, or background checks is highly regarded.
• Strong attention to detail with the ability to identify inconsistencies and ensure accuracy.
• Excellent verbal and written English communication skills.
• Strong organisational and time management skills.
• Ability to manage confidential information with professionalism.
• Able to work independently while meeting deadlines in a remote environment.

Technical Skills

Experience with some or all of the following is preferred:

• Employment Hero
• BambooHR or similar HRIS / ATS
• Microsoft Office 365
• Google Workspace
• Microsoft Teams
• Outlook

Personal Attributes

• Highly organised and dependable.
• Exceptional attention to detail.
• Proactive and self-motivated.
• Professional and trustworthy.
• Strong problem-solving skills.
• Team player with a positive attitude.
• Ability to maintain strict confidentiality.

Success in This Role

 Success in this role means delivering accurate recruitment administration, completing timely background checks, maintaining compliant records, and providing exceptional support to both candidates and the recruitment team.