Recruitment and operations Assistant
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AI Summary
The role involves managing the end-to-end recruitment pipeline, including posting roles via ATS, screening applicants, and conducting first-round interviews. Additionally, the assistant supports day-to-day operations through documentation, tracking, and internal coordination.
Recruitment and operations Assistant
Application Deadline: 20 July 2026
Department: Human Resource Management
Employment Type: Full Time
Location: Islamabad
Reporting To: Arsalan Faisal
Compensation: ₨65,000 - ₨75,000 / month
Description
Workstaff360 connects skilled remote talent from Pakistan, the Philippines, and Latin America with growing businesses across the US, Canada, UK, and Australia. We place virtual assistants and remote professionals across admin, marketing, technical, and operations roles — and we're scaling fast.
We're hiring a Recruitment & Operations Assistant based in Islamabad or Rawalpindi to own the hands-on recruitment execution for our growing client base, while also supporting day-to-day operations tasks. You'll be posting roles through our ATS, screening applicants against defined criteria, and running first-round interviews — essentially acting as the first line of quality control for who moves forward in our hiring pipeline.
This is a full-time, remote role working US Eastern Time hours (9:00 AM–5:00 PM EST), which falls in the evening/overnight in Pakistan — approximately 6:00 PM–2:00 AM PKT (during US Daylight Saving Time) or 7:00 PM–3:00 AM PKT (during US Standard Time, roughly November–March). Candidates should be fully comfortable with a permanent night shift on this schedule.
Key Responsibilities
- Post open roles through our Applicant Tracking System (ATS) using approved job descriptions and hiring criteria
- Screen inbound applicants against a defined scorecard before advancing them in the pipeline
- Conduct first-round interviews via video call to assess communication, experience, and role fit
- Maintain accurate, up-to-date candidate records and interview notes
- Coordinate interview scheduling between candidates and internal hiring stakeholders
- Deliver a professional, responsive candidate experience from application through decision
- Support day-to-day operations tasks as assigned — documentation, tracking, and coordination across internal teams and tools
- Help maintain internal process documentation and checklists
- Provide light reporting on hiring pipeline status and operations tasks
- Flag issues or bottlenecks proactively rather than waiting to be asked
Skills, Knowledge and Expertise
- 2–3 years of hands-on recruitment/hiring experience — sourcing, screening, and interviewing (agency or in-house)
- Fluent, bilingual-level English, spoken and written — you'll be interviewing candidates on video calls, so clear and professional communication is essential
- Based in Islamabad or Rawalpindi, and able to work reliably from that location
- Able to consistently work the EST-aligned shift (evening/overnight PKT), Monday–Friday
- Comfortable using an ATS (any ATS experience is a plus — we'll train on our specific system)
- Strong attention to detail and follow-through, since this role directly affects who gets hired
- Self-starter who can manage a queue of candidates and tasks with minimal supervision
- Comfortable with everyday tools: Google Workspace/Docs/Sheets, Zoom, Slack/WhatsApp
Nice to have:
- Experience recruiting for remote/virtual assistant or BPO-style roles
- Exposure to CRM or HR tools like HubSpot, ClickUp, or similar
- Prior experience working directly with a US/Canada-based company or client
Benefits
- Direct, meaningful ownership over hiring quality — your decisions shape who joins the team
- Work with an international, US/Canada-facing company from day one
- Clear path to grow into a larger recruitment or operations role as Workstaff360 scales
- Straightforward 30/60/90-day check-ins so you always know where you stand
- Supportive, low-bureaucracy environment — you'll have real autonomy once ramped up
- Competitive starting salary of PKR 70,000/month with a performance review at 90 days
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