Recruiting Coordinator

Lumexa Imaging is one of the country's largest providers of outpatient medical imaging. With over 5,000 team members and more than 185 outpatient imaging centers across 13 states, our team conducts more than 4 million outpatient studies annually. We are the partner of choice for health systems and radiologists, delivering best-in-class clinical excellence, operations, and state-of-the-art technology across our platform.

The Recruiting Coordinator is responsible for coordinating candidate movement throughout the hiring process, maintaining accurate records in the applicant tracking system, and ensuring all pre-employment requirements are completed in a timely manner. This role serves as a key point of contact for candidates, recruiters, hiring managers, and HR, ensuring a positive candidate experience and efficient recruitment operations.

Essential Duties/Responsibilities:

(95%) Administrative Support

• Coordinates pre-employment screening activities, including background checks, drug screens, and employment reference processes through ADP.
• Monitors completion of candidate screening requirements and proactively follows up ensuring timely resolution of outstanding items.
• Partners with Recruiters, HR, hiring managers, and candidates to facilitate a smooth hiring and onboarding process.
• Serves as the primary point of contact for candidates regarding pre-employment requirements and onboarding questions.
• Maintain accurate candidate records in the Applicant Tracking System (ATS).
• Tracks and partners with Payroll Team to ensure timely payment of referral and sign-on bonuses
• Coordinates start dates and communicates onboarding timelines with internal stakeholders.
• Supports recruiters with interview scheduling and candidate communications as needed.
• Generates recruiting and onboarding reports and maintains recruiting metrics, including recruiter activity reports.
• Provides exceptional customer service to candidates throughout the hiring process.
• Assists with recruiting events, career fairs, and other Talent Acquisition initiatives.
• Supports continuous process improvement efforts within Recruiting and Human Resources.

(5%) Completes other tasks and projects as assigned

COMPETENCIES (KNOWLEDGE, SKILLS, AND ABILITIES) REQUIRED: 

• Knowledge of and adherence to company policies and protocols
• Knowledge and adherence to HIPAA and safety guidelines
• Knowledge of advanced level computer skills, including Microsoft Excel
• Skill in organizing and prioritizing work and following assignments through to completion
• Skill in written and verbal communication

• Ability to handle confidential information with discretion

• Ability to work independently and in a team environment
• Ability to work in a fast-paced environment and meet established deadlines
• Ability to effectively handle details with accuracy
• Ability to maintain regular attendance and on-time arrival to work as scheduled
• Ability to deliver high-quality customer service to internal and external customers by communicating with integrity and compassion
• Ability to resolve service recovery issues and understand when to escalate to the next level
• Ability to convey complex subject matter clearly
• Ability to effectively use strong analytical and problem-solving skills
• Ability to remain calm in difficult situations

Education and Experience:

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience.

• 1 – 2 years of experience in Recruiting Coordination, Human Resources, Talent Acquisition, or administrative support

• Strong skills using Microsoft Office Suite
• Experience using HR software and HRIS databases, Oracle, Ceridian Dayforce and ADP experience preferred
• General knowledge of functional HR areas such as recruiting, onboarding, employee relations, etc.

Physical Requirements:

• Requires the use of office equipment, such as computers, fax machines, telephones and copiers
• Requires computer related activities for extended periods of time
• Requires the ability to see, hear, speak, write and key

Lumexa Imaging provides a competitive compensation program to attract, retain, and motivate a high-performance workforce.
 

Lumexa Imaging is an equal opportunity employer.