Purchasing Assistant-Commercial Doors & Hardware
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AI Summary
The Purchasing Assistant is responsible for managing inventory levels, processing purchase orders, and ensuring timely material delivery. They will collaborate with sales and project management teams to maintain stock accuracy and resolve pricing or receiving discrepancies.
Job Summary- The Purchasing Assistant will master ordering, PO’s, stock inventory and cycle counting. This position will play a key role in managing the inventory and helping the team to get what’s needed to the customer on time.
The Purchasing Assistant is responsible and accountable for-
The Purchasing Assistant is responsible and accountable for-
- Managing the acknowledgment process
- Ensure material ordered with manufacturer
- Ensure needed dates are in alignment with acknowledged dates
- Sort out any pricing discrepancies associated with the PO and the acknowledgement
- Replenishment buying of stock and creating purchase orders
- Working with sales staff to order non-stock items
- Working with vendors and internal team to automate ordering process
- Working with project management team to ensure everything is ordered in time for system ship date and supporting expediting and purchasing options
- Participate in all cycle and year-end inventory counts
- Helping to proactively manage stock and reordering volumes
- Use tools to ensure stock quantities are being maintained and ordered timely
- Analyze over-spend by vendors and recommend new stock items
- Recommend general improvements to the inventory quality and process as needed
- Receive and ship all “ship direct” invoices
- Resolve receiving discrepancies
- Assistant with relevant reporting and metrics
- All other duties as assigned
- Inventory, supply chain, and accounting functions
- Expertly manage relationships with both vendors and internal customers
- Software use to include Opening Suite and MS Office
- Purchasing, writing and understanding POs, and ordering
- 3+ years of relevant experience strongly preferred
- Proficiency in MS Office, especially Excel
- Experience in the Door & Hardware industry and usage of Comsense Opening Suite preferred
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