Purchasing Assistant

Bloodworks Northwest is backed by more than 70 years of Northwest history and 250,000 donors. A national leader in transfusion medicine, Bloodworks has been chosen to serve more than 90 hospitals in Washington, Oregon and Alaska – partnering closely with local hospitals to deliver the highest level of patient care. Patients with traumatic injuries, undergoing surgeries or organ transplantation, or receiving treatment for cancer and blood disorders all depend on our services, expertise, laboratories and research. We are local, nonprofit, independent, volunteer-supported and community-based.

We have a new part-time Purchasing Assistant position on the Material Management team. Under the direction of the Materials Manager, the incumbent provides administrative support to Materials Management personnel, enabling them to procure and control the supplies, services, and equipment needed for the safe, timely operation of Bloodworks.  

Starting Range: $28.91-$35.93 per hour.

Shift: Part-time (24hrs/Wk.) 

Principal responsibilities of this role include, but are not limited to:

• Work independently and provide administrative support to the Materials Manager, Buyers, and Inventory Analyst.
• Provide advance notice of pending capital purchases to departments and assigned buyers, including all required forms and documentation.
• Maintain critical/qualified vendor electronic and hard copy files.
• Maintain hard copy general vendor files.
• Maintain departmental material data sheet (MDS) files
• Serve as the point person for assigned vendors where additional hands-on administration is required.
• Maintain records of current Group Purchasing Organization (GPO) / Vendor affiliations, as well as GPO pricing.
• Maintain Materials Management training records.
• Assist in maintaining computerized department catalogs.
• Notify appropriate departments of product recalls. Maintain records of recall outcomes.
• Enter data and assist with reconciling month-end warehouse and department site inventories.
• Assist Buyers on behalf of the absent Buyer as required.
• Comply with all applicable Standard Operating Procedures (SOP) as written.
• Perform other duties as assigned.

REQUIREMENTS:

EDUCATION & EXPERIENCE:

• High school graduate or G.E.D.
• In addition, 1-2 years of experience providing administrative support to management and professional personnel.
• Experience with Microsoft Dynamics Great Plains software (preferred).

Specific job skills include, but are not limited to:

• Highly organized, able to multitask, and able to work under pressure to consistently meet established deadlines and service goals.
• Highly customer service-oriented.
• Possess good technical writing skills.
• Outstanding telephone customer service skills.
• Ability to work under stress and interact with vendors and Bloodworks employees across departments and levels of responsibility, using judgment, tact, and diplomacy.
• Must be able to work effectively in a team environment.
• Ability to work independently without continuous direct supervision.
• Strong attention to detail.
• Functional proficiency with MS Office applications.

Working conditions include:

• Position requires extensive close work, extensive computer monitor work (continuous), and extended hours (rare).
• Work can be performed in an office environment.
• The position requires working scheduled holidays and weekends. Because this role has indirect patient responsibility, the incumbent may be asked to work extended hours or, if needed, at a different location during inclement weather. Refer to Human Resources policy or management for more information.
• This position has indirect exposure to bloodborne pathogens.
• Telecommuting ability is a frequent condition of this role.
• This role is remote, and the hired employee must reside in Washington or Oregon.

Benefits and Perks:

Employees regularly scheduled for 24+ hours per week are covered by medical, dental, vision, and life insurance, with family coverage also available. Employees can also participate in retirement plans (401a & 401b), a consolidated paid leave program (4.8–6.8 weeks of time off accrued per year, based on length of service), a subsidized transit program, and educational reimbursement. Candidates hired from outside of our service area may be eligible for a relocation assistance bonus*

 *Conditions apply 

Bloodworks Northwest is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.