Purchasing Assistant

Naztec International Group is a technology consulting and professional services company delivering innovative solutions in technology consulting, engineering, product development, staffing, procurement support, and business operations. We are committed to operational excellence and building strong partnerships with clients, vendors, and suppliers to deliver high-quality solutions across multiple industries.

As we continue to expand, we are seeking a detail-oriented and organized Purchasing Assistant to join our remote Procurement & Operations team. This position plays a vital role in supporting purchasing activities, maintaining vendor relationships, and ensuring the timely procurement of goods and services needed to support business operations.

The Purchasing Assistant supports the procurement process by assisting with purchase orders, vendor communications, inventory coordination, pricing research, and procurement documentation. Working closely with Procurement, Finance, Operations, and other internal departments, you'll help ensure purchasing activities are completed accurately, efficiently, and in accordance with company policies.

The ideal candidate has strong organizational skills, excellent communication abilities, and a commitment to accuracy while managing multiple priorities in a fast-paced remote environment.

Key Responsibilities

• Assist with preparing, reviewing, and processing purchase orders.
• Communicate with vendors and suppliers regarding pricing, product availability, delivery schedules, and order status.
• Maintain accurate purchasing records, contracts, vendor information, and procurement documentation.
• Track purchase orders from placement through delivery to ensure timely fulfillment.
• Research products, suppliers, pricing, and market trends to support purchasing decisions.
• Compare vendor quotations and assist with cost analyses.
• Coordinate with Finance regarding invoices, payment status, and purchase reconciliations.
• Collaborate with Operations and Project teams to support purchasing needs for ongoing projects.
• Maintain supplier databases and update procurement records.
• Assist in resolving purchasing discrepancies, shipping issues, and invoice variances.
• Monitor inventory levels and help coordinate replenishment activities when needed.
• Prepare purchasing reports and procurement performance metrics.
• Support vendor onboarding and documentation processes.
• Ensure purchasing activities comply with company policies and procurement procedures.
• Perform additional administrative and procurement-related duties as assigned.

Requirements

• Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Operations, Finance, or a related field (or equivalent professional experience).

• Minimum of 2 years of experience in purchasing, procurement, supply chain, administrative support, or operations.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication skills.

• Exceptional attention to detail and accuracy.

• Strong analytical and problem-solving abilities.

• Proficiency with Microsoft Office, particularly Excel.

• Ability to work independently in a fully remote environment.

Benefits

• Annual performance bonus

• Medical, Dental & Vision Insurance

• 401(k) with company matching

• Paid Time Off (PTO)

• Paid Company Holidays

• Flexible remote work environment

• Home office equipment support

• Professional development and training

• Career advancement opportunities

• Employee Assistance Program (EAP)

• Life Insurance

• Short-Term & Long-Term Disability Insurance

• Wellness initiatives