Proposal Specialist

AAR specializes in defense and aviation services and is seeking a Proposal Specialist. This role supports the planning, administration, and execution of proposal efforts from kickoff through submission. Responsibilities include proposal coordination, administrative support, and development of select proposal content for federal solicitations. This position is eligible to work remotely.

What you will be responsible for:  

• Lead proposal coordination, including development and updates of templates, writers’ documents, and proposal information sheets
• Analyze RFPs and support development of compliance matrices and annotated outlines
• Ensure proposal sections meet formatting requirements and support final compliance checks prior to submission
• Manage production processes across the proposal lifecycle, including graphics, desktop publishing (DTP), printing, and formatting
• Manage SharePoint proposal sites, including user access, and user training 
• Manage version control, document organization, and file naming conventions; maintain and update reusable proposal content (e.g., past performance, resumes, boilerplate) in SharePoint
• Train proposal team members on templates and processes
• Develop schedules and track action items, deliverables, and deadlines
• Coordinate and host status calls, color team reviews, and other meetings
• Support color reviews, preparing review materials, guiding reviewers through the review process, and collecting comments
• Provide on-site support and manage logistics for on-site proposal teams
• Support final proposal assembly and submission, ensuring adherence to instructions
• Serve as point of contact when the Proposal Manager is unavailable
• Write and edit cover letters, resumes, and past performance/experience sections
• Develop and manage data calls to teaming partners
• Distribute RFPs, amendments, and Q&As to internal stakeholders and teaming partners
• Support ad hoc activities as needed by the Sr Director of Proposal Operations or VP Capture Manager, and other assigned duties.
   

What you will need to be successful in this role:  

• Bachelor’s degree in English, Business, Communications, or other relevant field
• 4+ years of experience in proposal coordination, with a track record of compliance and successful submissions 
• Proficiency in desktop publishing, Microsoft Word, PowerPoint and Adobe Creative Cloud applications
• Understanding of government contracting processes
• Excellent organizational skills as well as written and verbal communication skills
• Ability to develop effective relationships with internal and external stakeholders, working independently and coordinating with others
• Willing to work extended hours during peak proposal periods, as necessary.
• This position requires the ability to travel, including to US Military Bases that require US Citizenship in order to be granted base access.

The rewards of your career at AAR go far beyond just your salary:  

• Competitive salary 
• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) retirement plan with company match
• Generous paid time off program
• Professional development and career advancement opportunities

Physical Demands/Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility.
• The environmental characteristic for this position is an office setting.
• Candidates should be able to adapt to a traditional business environment.
• This position is eligible for to work remote in the United States.

AAR provides accommodation in accordance with applicable laws through all stages of the hiring process. If you require accommodation for any part of the application and/or hiring process, please advise Human Resources.

Compensation: 

The anticipated salary range for this position is $80,000 to $95,000 hourly. This range reflects the base salary for candidates who meet the requirements of the role, including experience, education, and location. AAR offers a competitive benefits package, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan with employer match, paid time off and holiday pay, as well as opportunities for professional development and growth.

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