Proposal Manager

Kincellis is seeking a highly motivated Proposals Manager who will be a key contributor to a dynamic and collaborative Business Development team. The Proposals Manager will be responsible for creating customized sales proposal documents for prospects and clients. The Proposals Manager works alongside commercial operations, business development and technical professionals to respond to inbound requests for proposals (RFPs), requests for information (RFIs), due diligence questionnaires (DDQs), and other proposal services support requests. 

Essential Duties and Responsibilities 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. This list contains the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform role-related duties other than those contained in this document. 

• Assists all aspects of proposal development adhering to agreed-upon proposal and pricing processes 

• Designs, generates and amends standard proposal materials in order to fulfill specific client requirements  

• Own the proposal calendar and ensure timely completion of deliverables aligned with client timelines. 

• Interpret client RFPs and technical requirements to scope appropriate services and manufacturing strategies. 

• Coordinates and collaborates with key internal stakeholders on FTEs, timelines, etc., to allow the program design, proposal generation, resource and timeline estimates, and pricing required for a robust and strategic project proposal. 

• Support sales & revenue growth through the completion of RFPs, RFIs, etc. 

• Answer, edit, and complete proposals, client reports, consultant databases, and ad hoc questionnaires with accuracy and meet client’s expectations/timelines 

• Assist or lead proposal process improvement projects/initiatives. 

• Coordinate all aspects of the proposal document production process to ensure the overall quality meets company and client standards. 

• Research appropriate responses through supplied databases as well as any other identified sources. 

• Interact with reviewers and obtain approvals on all terms of reference relevant to an RFP. 
  
  
• Other duties assigned.
   

Qualifications 

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. 

• Master’s degree in a relevant scientific discipline 

• 5+ years of industry experience 

• 3+ years of writing experience 

• An equivalent combination of education and experience may be considered. 

• Ability to work effectively with a diverse range of people who possess a variety of skills and experience. 

• Acute attention to detail with excellent organization and project management skills 

• Ability to coordinate multiple projects/tasks while still delivering high-quality results. 

• Highly self-motivated, detail-oriented, deadline-driven and ability to prioritize tasks to meet strict deadlines. 

• Capability to efficiently complete tasks in a fast-paced environment. 

• Strong analytical skills and ability to spot inaccurate or inconsistent data.  

• Ability to work well under pressure and multi-task. 

• Ability to work both independently and within a team as required. 

• PC proficient, particularly in Adobe and Microsoft Office applications, including Word, Excel, PowerPoint, and MS Projects 
  
  

Preferred 

• PhD. in relevant scientific discipline 

• Previous biologics contract manufacturing organization experience 

• Experience working in a cGMP environment preferred. 

• An entrepreneurial spirit along with a keen sense of ownership. 

• A well-organized and self-directed individual who can work with minimal supervision.  
  
  

Travel Requirements 

• ~ 25% 

Location 

• This is a remote position with a requirement of residing on the East Coast or Midwest of the United States. This position requires some non-standard working hours, including early morning or late evening. 

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