Proposal Development Associate (Remote Eligible)

About Mathematica:

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development.

Mathematica offers our employees competitive salaries and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company’s growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength.

Read more about our benefits here: Benefits at a Glance.

Primary Duties and Responsibilities:

The Proposal Development Associate supports the development and submission of high-quality technical proposals that advance Mathematica’s new business opportunities. Working closely with proposal directors and cross-functional proposal teams, the position helps coordinate proposal activities, manage timelines and deliverables, and ensure teams remain on schedule and aligned with submission requirements. The role provides comprehensive proposal management support throughout the proposal lifecycle, including planning, coordinating, and submitting complex, time-sensitive proposals. It also contributes to the development and implementation of tools, processes, and best practices that improve the efficiency, consistency, and effectiveness of proposal development.

Core Responsibilities:

• Support the full proposal development lifecycle, helping teams plan, coordinate, develop, and submit high-quality, compliant proposals within established deadlines.
• Develop and maintain proposal schedules, compliance matrices, outlines, and other tools that guide proposal development and ensure submission requirements are met.
• Coordinate proposal kickoff meetings, strategy discussions, and other team meetings; document and communicate key decisions, action items, and next steps.
• Organize and maintain proposal files and resources, and assist proposal authors in identifying relevant background materials, prior proposal content, standard language, graphics, and other supporting materials.
• Coordinate across internal teams, including pricing and other business functions, to ensure technical, financial, and administrative components are aligned.
• Coordinate with subcontractors and consultants to obtain required information and materials for inclusion in technical proposals.
• Develop and compile key proposal components, such as project timelines, deliverables schedules, staffing information, and other supporting materials.
• Coordinate quality assurance reviews and proposal production activities, including editing, formatting, graphics, and final submission support.
• Support business development resources and activities related to priority clients and growth opportunities, including expansion among non-federal clients.
• Assist with proposal-related trainings and provide guidance to proposal teams on established processes, tools, and best practices.
• Contribute to analyses of proposal and business development activities to support continuous improvement and organizational decision-making.
• Perform additional duties as assigned.

Required Qualifications:

• Bachelor’s degree (BA/BS) in business administration, communications, public policy, or a related field required.
• 1-3 years of experience in proposal development, business development, project coordination, project operations, or a related field.
• Strong organizational and project coordination skills, with demonstrated ability to manage multiple tasks, contributors, and deadlines.
• Strong written and verbal communication skills, including the ability to communicate effectively with proposal team members, subject matter experts, and internal and external partners.
• Ability to review and organize complex information, follow detailed requirements, and support the development of clear, accurate, and compliant proposal materials.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Experience supporting proposals, requests for proposals (RFPs), or other time-sensitive business development activities is preferred.

To apply, please submit a cover letter and resume.

This position offers an anticipated base salary of $57,000 - $65,000 annually.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

At Mathematica, we understand the importance of building relationships with colleagues. If you’re not located near one of our offices but would like opportunities to meet up with co-workers, we offer coworking spaces where available. Ask your Talent Acquisition partner for more information about this opportunity and whether it’s an option in your area.

Any offer of employment will be contingent upon passing a background check. Various federal agencies with whom we contract require that staff successfully undergo security clearance as a condition of working on the project. If you are assigned to such a project, you will be required to obtain the requisite security clearance. Additionally, if you participate in or complete the application process and are denied, Mathematica may choose to terminate your employment.

We take pride in our employees and in their commitment to excellence. We encourage staff to collaborate in developing creative solutions to difficult problems and to share the responsibility and enjoyment of carrying out complex projects. This collegial spirit has helped us earn our reputation for innovative and high-quality work.