Property Management Virtual Assistant

This is a remote position.

Our client is looking for a Property Management Virtual Assistant to support the daily operations of their residential real estate portfolio in Florida. This role is ideal for someone highly organized, proactive, and comfortable handling operational, administrative, and communication tasks within a property management environment.

Their company operates in the real estate investment and property management industry and has experienced steady growth in recent years through the expansion and management of residential assets.

The Property Management VA will play a key role in keeping property operations running smoothly by supporting tenant communications, coordinating maintenance requests, managing documentation, and helping track property-related financial tasks. The ideal candidate takes ownership of their work, is comfortable following structured processes, and can contribute to improving and updating SOPs when necessary.

This role requires strong communication skills, attention to detail, and the ability to work independently while coordinating with internal teams, vendors, and tenants.

Responsibilities

• Manage daily administrative tasks related to residential property management
  

• Communicate with tenants regarding questions, requests, and follow ups
  

• Assist with tenant screening and tenant related documentation
  

• Coordinate and schedule maintenance services with vendors and contractors
  

• Track rent payments, invoices, and other property management financial records
  

• Maintain organized property documentation and records
  

• Support vendor coordination and scheduling for repairs or property needs
  

• Assist with property related paperwork and operational processes
  

• Work with internal systems to keep property data accurate and updated
  

• Follow established SOPs and suggest improvements when needed
  

• Collaborate with the property management team to ensure smooth day to day operations
  

Requirements

• Previous experience supporting residential property management operations
  

• Experience communicating with tenants and vendors
  

• Experience handling property management administrative tasks
  

• Ability to track rents, invoices, and property related financial records
  

• Experience coordinating maintenance and service providers
  

• Experience using Rentvine property management software
  

• Strong written and verbal communication skills in English and Spanish
  

• Highly organized and detail oriented
  

• Proactive mindset with the ability to work independently
  

• Comfortable managing multiple operational tasks simultaneously
  

Qualifications

• Prior experience working in property management, real estate operations, or a similar role
  

• Strong administrative and coordination skills
  

• Experience managing communications with tenants and vendors
  

• High attention to detail when handling property documentation and financial tracking
  

• Ability to work within structured processes and contribute to improving workflows
  

• Strong problem solving and organizational abilities
  

• Comfortable working remotely and collaborating with distributed teams
  

Benefits