Project Manager

About Us

Coleridge is building the nation’s data infrastructure, analytical tools, and public-sector capacity so governments can harness administrative data to make more informed decisions and accelerate impact.

Position Summary

The Project Manager independently manages assigned Coleridge projects from planning through closeout, ensuring effective coordination of timelines, budgets, resources, risks, and deliverables. Reporting to the Chief of Staff, the Project Manager works in close coordination with the Project Management Lead to ensure consistent project management practices, reporting, and cross-project collaboration. The Project Manager maintains project plans, monitors progress and budgets, addresses or escalates risks, and provides timely project reporting. The position follows shared project management practices and collaborates with the Project Management Lead to strengthen consistency and continuous improvement across Coleridge's project portfolio.

Essential Job Functions

Project Management and Delivery

• Manage assigned projects from initiation through completion, ensuring alignment with contractual requirements, scope, timelines, budgets, and deliverables.
• Develop and maintain project plans, timelines, milestones, tasks, dependencies, and status updates.
• Coordinate project activities across internal teams, including Training, Data Enclave Operations (DEO), Research, Technology, and other functional areas.
• Work closely with designated Project Leads and Account Leads to clarify responsibilities, priorities, and project requirements.
• Track project deliverables and follow up with project contributors to ensure commitments and deadlines are met.
• Identify project risks, issues, and dependencies and work with the Project Management Lead and project leadership to develop mitigation strategies.
• Support effective communication with clients and external partners, including coordinating meetings, documenting decisions, and ensuring timely follow-through on commitments.

Budget and Resource Management

• Monitor project budgets, labor utilization, and staff allocations for assigned projects.
• Work with Project Leads to develop and regularly update estimates-to-complete (ETCs).
• Partner with Finance and the Project Management Lead to review project spending, labor forecasts, and budget performance.
• Identify potential budget, staffing, or capacity issues and escalate them in a timely manner.
• Support project leads in forecasting upcoming resource requirements and adjusting project plans as needed.

Project Tracking and Reporting

• Maintain accurate and current project information in Coleridge's project management and reporting systems.
• Prepare regular project status updates covering milestones, deliverables, budget, risks, issues, and upcoming priorities.
• Prepare and present project updates for regular reviews with Project Leads, the Project Management Lead, and organizational leadership. 
• Ensure project documentation, decisions, action items, and key client communications are appropriately documented and accessible.
• Provide accurate project information to support portfolio-level reporting and organizational workforce planning.

Coordination and Continuous Improvement

• Follow established project management standards, processes, templates, and tools across assigned projects.
• Coordinate effectively with Finance, Contracts, HR, Technology, and other operational partners to support project delivery.
• Identify opportunities to improve project workflows, communication, and delivery practices.
• Share lessons learned and recommendations with the Project Management Lead to strengthen project management practices across the organization.
• Support implementation of new project management tools, templates, and processes as needed.

Qualifications

• 3-5 years of experience in project management, program delivery, or a related role within a matrixed or cross-functional environment.
• Undergraduate degree in Business Administration, Nonprofit Management, Public Administration, Communications, Social Sciences, or a related field, or equivalent relevant experience.
• Demonstrated ability to manage multiple concurrent projects with varying scopes, timelines, stakeholders, and funding sources.
• Experience managing project plans, deliverables, budgets, risks, dependencies, and stakeholder communications.
• Strong organizational skills and attention to detail, with the ability to follow through on commitments and keep multiple workstreams moving.
• Proactive problem solver who can anticipate project needs, identify potential issues, and escalate concerns appropriately.
• Experience using project management, time-tracking, and resource-planning tools to monitor project progress, budgets, and staff utilization 
• Strong interpersonal and written communication skills, with the ability to work effectively across departments and influence without formal authority.
• Experience with public-sector, federally funded, grant-funded, or nonprofit programs preferred.
• Familiarity with data governance, research delivery, technical projects, or secure data environments such as Coleridge's Administrative Data Research Facility (ADRF) preferred.
• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or other relevant project management certification preferred.

Coleridge is an equal opportunity, affirmative action employer committed to maintaining a non-discriminatory, diverse work environment.

The Coleridge team operates under the core values of Trust, Connectedness, Quality, and Adaptability via our work, collaboration, and decision-making.  These values guide how we engage with colleagues, partners, and stakeholders and are an important component of performance and professional growth.

Salary Range: $80,000 – $95,000 USD annually. Final compensation will be determined based on experience, skills, and internal equity. Benefits include health insurance, employer retirement contributions, paid time off, paid holidays, and professional development support.

Work environment & physical demands

This is a remote-based position. Work may be programmed for weekdays, weekends, and evenings. Some travel is required. The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties require the employee to regularly talk and hear; sit or stand for extended periods of time at a desk or computer workstation; occasionally walk, sit, use hands to finger, handle, or feel and reach with hands and arms.; occasionally climb or balance and stoop, kneel or crouch; occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.